Mr. Saklad -- I spoke to PA regarding his techniques once, as I was
interested in doing something similar for another organization I belong
to. The net of it is -- he doesn't use "a" search engine. He uses a
variety of search engines in which he inputs selected keywords (based on
his experience of those that provide the best results). From his
results, he pulls out those "hits" that are the most relevant. It is
certainly NOT a simple or quick process. All the more reason we on the
list should thank our lucky stars for someone so dedicated to our
profession!
Nolene Sherman
Records Manager - CJ Segerstrom & Sons
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Don Saklad
Sent: Sunday, November 21, 2004 2:00 AM
To: [log in to unmask]
Subject: ARMA Code of Professional Responsibility. Association of
Records Managers and Administrators
http://www.arma.org/about/overview/ethics.cfm RAIN. Records and Archives
in the News by Peter Kurilecz.
Question.
What search engine is used ?... for compiling RAIN Records and Archives
in the News by Peter Kurilecz at
http://listserv.muohio.edu/scripts/wa.exe?A1=ind0411c&L=archives#61
Of interest...
Code of Professional Responsibility
ARMA International Association of Records Managers and Administrators
http://www.arma.org/about/overview/ethics.cfm
I. 1. Support the free flow of information and oppose the
censorship of publicly available information as a
necessary condition for an informed and educated
society.
Any government or public organization operating
behind closed doors or restricting access to public
information is a government or an organization which
does not operate in accordance with democratic
principles. Information and records management
professionals understand that information and
knowledge are the lifeblood of a free society.
Therefore, they support the broadest possible access
to public information.
I. 2. Support the creation, maintenance, and use of
accurate information and support the development of
information management systems which place the
highest priority on accuracy and integrity.
The flawed creation, maintenance, or application of
information can harm individuals or organizations in
many ways. Information and records managers recognize
that information has a life cycle and can be altered
or misinterpreted at every stage of that cycle.
Therefore, information and records managers undertake
analyses and make recommendations regarding the
appropriate creation, storage, dissemination, and use
of information to insure its integrity.
I. 3. Condemn and resist the unethical or immoral use or
concealment of information.
Properly used, information is a powerful tool, one
which can save lives, overthrow corrupt governments,
or explore the universe. On the other hand, improper,
illegal, unethical, or immoral use or concealment of
information can wreck careers, cost lives, or destroy
organizations. The information professional acts to
prevent improper uses of information and refuses to
affiliate with individuals or organizations that
permit or promote such activity.
I. 1. Support the free flow and oppose censorship of
publicly available information as a necessary
condition for an informed and educated society.
I. 2. Support the creation, maintenance, and use of
accurate information and support the development of
information management systems which place the
highest priority on accuracy and integrity.
I. 3. Condemn and resist the unethical or immoral use or
concealment of information.
..
II. 7. Enrich the profession by sharing knowledge and
experience; encourage public discussion of the
profession's values, services, and skills.
The degree of professional status of any field is
directly related to society's knowledge and
appreciation of that field's work. Along with
published research, the exchange of ideas and
knowledge enriches the profession. Not every
individual has the ability to stand before a crowd
and speak effectively on information and records
management. Every individual does, however, have the
ability to communicate experiences, lessons learned,
knowledge, and values. Practitioners should take
whatever public-education opportunities present
themselves to portray the achievements and benefits
of information and records management in an accurate,
engaging, and informative manner.
II. 7. Enrich the profession by sharing knowledge and
experience; encourage public discussion of the
profession's values, services, and skills.
ARMA International: The Association for Information
Management Professionals
http://www.arma.org/about/overview/ethics.cfm
You are here: Home | About ARMA | ARMA Overview | Code of
Professional Responsibility
Code of Professional Responsibility
The Professional Issues Committee of ARMA International
is leading a revision of the association's Code of
Professional Responsibility (1995). This initiative seeks
broad participation from information professionals on an
international basis. Membership in ARMA International is
not required.
[BUTTON]
Preamble
Information and records management is that field within
the information profession responsible for managing the
creation, use, maintenance, and disposition of records
generated in the normal functioning of all types of
organizations.
The Association of Records Managers and Administrators
(ARMA International) is a not-for-profit organization
representing professionals in the field of information
and records management. Its primary purpose is the
advancement of records and information management through
education and professional development.
Purposes of the Code
This code is intended to increase the awareness of
ethical issues among information and records management
practitioners and to guide them in reflection, decision
making, and action in two broad areas of ethical concern:
society and the profession.
I: The Social Principles
Because of their responsibilities to society, information
and records managers:
1. Support the free flow and oppose censorship of
publicly available information as a necessary
condition for an informed and educated society.
2. Support the creation, maintenance, and use of
accurate information and support the development of
information management systems which place the
highest priority on accuracy and integrity.
3. Condemn and resist the unethical or immoral use or
concealment of information.
4. Affirm that the collection, maintenance,
distribution, and use of information about
individuals is a privilege in trust: the right to
privacy of all individuals must be both promoted and
upheld.
5. Support compliance with statutory and regulatory laws
related to recorded information.
II: The Professional Principles
Because of their responsibilities to their employers or
clients as well as to their profession, information and
records managers:
1. Pursue appropriate educational requirements for
professional practice, including a program of ongoing
education and certification.
2. Accurately represent their education, competencies,
certifications, and experience to superiors, clients,
co-workers and colleagues in the profession.
3. Serve the client or employer at the highest level of
professional competence.
4. Recognize illegal or unethical situations and inform
the client or employer of possible adverse
implications.
5. Avoid personal interest or improper gain at the
expense of clients, employers, or co-workers.
6. Maintain the confidentiality of privileged
information.
7. Enrich the profession by sharing knowledge and
experience; encourage public discussion of the
profession's values, services, and skills.
8. Are actively committed to recruiting individuals to
the profession on the basis of competence and
educational qualifications without discrimination.
____________________________________________________
Annotated Code of Professional Responsibility
Preamble
Information and records management is that field within
the information profession responsible for managing the
creation, use, maintenance, and disposition of records
generated in the normal functioning of all types of
organizations.
The Association of Records Managers and Administrators
(ARMA International) is a not-for-profit organization
representing professionals in the field of information
and records management. Its primary purpose is the
advancement of information and records management through
education and professional development.
Purposes of the Code
This code is intended to increase the awareness of
ethical issues among information and records management
practitioners and to guide them in reflection, decision
making, and action in two broad areas of ethical concern:
society and the profession.
I: The Social Principles
Because of their responsibilities to society, information
and records managers:
1. Support the free flow of information and oppose the
censorship of publicly available information as a
necessary condition for an informed and educated
society.
Any government or public organization operating
behind closed doors or restricting access to public
information is a government or an organization which
does not operate in accordance with democratic
principles. Information and records management
professionals understand that information and
knowledge are the lifeblood of a free society.
Therefore, they support the broadest possible access
to public information.
2. Support the creation, maintenance, and use of
accurate information and support the development of
information management systems which place the
highest priority on accuracy and integrity.
The flawed creation, maintenance, or application of
information can harm individuals or organizations in
many ways. Information and records managers recognize
that information has a life cycle and can be altered
or misinterpreted at every stage of that cycle.
Therefore, information and records managers undertake
analyses and make recommendations regarding the
appropriate creation, storage, dissemination, and use
of information to insure its integrity.
3. Condemn and resist the unethical or immoral use or
concealment of information.
Properly used, information is a powerful tool, one
which can save lives, overthrow corrupt governments,
or explore the universe. On the other hand, improper,
illegal, unethical, or immoral use or concealment of
information can wreck careers, cost lives, or destroy
organizations. The information professional acts to
prevent improper uses of information and refuses to
affiliate with individuals or organizations that
permit or promote such activity.
4. Affirm that the collection, maintenance,
distribution, and use of information about
individuals is a privilege in trust: the right to
privacy of all individuals must be both promoted and
upheld.
The right to privacy is a value respected by free
people everywhere. Information and records managers
strive to protect the individual's privacy while,
often at the same time, having to reconcile that
right with the right of access to information by
others. The information and records manager must
insure that effective policies, systems, and
technologies are in place to protect information
about individuals from unauthorized disclosure.
5. Support compliance with statutory and regulatory laws
related to recorded information.
An information management program must act first in
accord with the law. Otherwise, there is no proper
foundation for decisions made about the creation,
use, storage, or disposition of recorded information.
Information and records managers must, therefore,
have current knowledge of all statutes and regulatory
requirements having any bearing on recorded
information under their jurisdiction. This knowledge
is the starting point upon which the information and
records manager's ethical foundations are built.
II: The Professional Principles
Because of their responsibilities to their employers or
clients as well as to their profession, information and
records managers:
1. Pursue appropriate educational requirements for
professional practice, including a program of ongoing
education and certification.
Appropriate formal and continuing education is
critical to enlarging one's knowledge and maintaining
one's competence in any field. Because information
and records management continues to be transformed
legally and technologically, all information and
records managers have a responsibility to attain a
level of education necessary to maintain and improve
their positions within their organization and the
profession. Education in information and records
management must continue throughout an individual's
career, whether through degree programs, formal
academic coursework, certification, workshops,
seminars, and/or conferences sponsored by
associations within the information management
discipline.
2. Accurately represent their education, competencies,
certifications, and experience to superiors, clients,
co-workers and colleagues in the profession.
Misrepresentation of one's credentials is usually
grounds for dismissal. Exaggeration of one's
accomplishments or abilities is equally odious, is
unethical, and is not to be tolerated.
3. Serve the client or employer at the highest level of
professional competence.
Using effective information and records management
principles and practices, the professional provides
service at the highest level of competence. One
factor differentiating a professional from other
employees of an organization is that a professional
is able to separate professional responsibility and
judgment from personal feelings and loyalty. This
serves the employer's or client's best long-term
interests. Anything less demeans the practitioner
and, by extension, the profession.
4. Recognize illegal or unethical situations and inform
the client or employer of possible adverse
implications.
The knowledge and values of information professionals
uniquely qualify them to recognize the ingredients of
ethically complex issues related to information and
records management. The information and records
manager pursues a reflective morality, not one
limited by custom, tradition, or the moral terrain of
a specific work environment. The professional has a
responsibility to inform the employer or client that
a given decision, action, policy, or procedure may
have negative implications. The information and
records manager may decide to disassociate from a
client or employer who continues to pursue such a
course.
5. Avoid personal interest or improper gain at the
expense of clients, employers, colleagues, or
co-workers.
Improper or illegal use of information for personal
gain can take many forms. Information and records
managers routinely access information during the
course of their work. The information and records
manager must be careful never to use or to disclose
such information in a manner which will knowingly
bring, or have the appearance of bringing, gain at
the expense of one's employer, client, colleagues, or
co-workers. Also, conflicts of interest may arise
which influence the decision making process. In such
cases, the information and records manager must be
aware of such conflicts when recommending appropriate
solutions to information and records management
problems.
6. Maintain the confidentiality of privileged
information.
Every organization has privileged information. This
may include information classified for
national-defense purposes or information restricted
for proprietary or privacy reasons. The information
and records manager has the expertise and experience
to evaluate, recommend, and oversee systems,
procedures, and equipment which maintain the
integrity of this information--regardless of
media--against unauthorized access.
7. Enrich the profession by sharing knowledge and
experience; encourage public discussion of the
profession's values, services, and skills.
The degree of professional status of any field is
directly related to society's knowledge and
appreciation of that field's work. Along with
published research, the exchange of ideas and
knowledge enriches the profession. Not every
individual has the ability to stand before a crowd
and speak effectively on information and records
management. Every individual does, however, have the
ability to communicate experiences, lessons learned,
knowledge, and values. Practitioners should take
whatever public-education opportunities present
themselves to portray the achievements and benefits
of information and records management in an accurate,
engaging, and informative manner.
8. Are actively committed to recruiting individuals to
the profession on the basis of competence and
educational qualifications without discrimination.
In some organizations, nepotism or patronage may
affect hiring decisions; in others, discrimination on
the basis of sex, race, age, physical limitation,
national origin or cultural heritage, appearance,
sexual orientation, or religion may take place.
Information and records managers, however, should
distance themselves from such practices and act to
hire and promote individuals solely on the bases of
education, competence, and performance.
http://www.arma.org/about/overview/ethics.cfm
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