John,

We do the same thing to capture wet signatures and professional seals.  Not
the most efficient way to capture or manage electronic files but it is what
we need to do at this stage.  Oregon is one of the states that does not
recognize digital/electronic signatures (yet).

Linda Buss
EDMS Manager
Oregon Bridge Delivery Partners

 -----Original Message-----
From:   Records Management Program [mailto:[log in to unmask]]  On
Behalf Of John Lovejoy
Sent:   Thursday, October 14, 2004 3:58 PM
To:     [log in to unmask]
Subject:        Re: Electronic filing

-----Sharon Blackstock said -----

Don't forget the concept of "record copy" when developing your retention
schedules.  Much of what gets created electronically ends up being retained
in paper for a while and if it has a long retention period, is scanned into
the imaging system, thus becoming the "record copy".  It is the record copy
that has to be retained for so many years, or permanently.  The rest are
duplicates/copies.

Sharon G. Blackstock, CRM

-------- response------

Am I missing something here?  Records are created digitally, printed, then
scanned for retention?

Why not just capture the digital version for retention?

I dont disagree with the idea of designating a 'record copy' and the other
copies being duplicates.

John Lovejoy
[log in to unmask]
My own views, no one elses

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