Thanks to those who sent me information &/or links on records audits! I
think that between everything I was sent, I will be able to come up with
something better than we are using at present.
Again, thanks to the list for all the knowledge! Happy New Year to All.
Kim Mayberry
Time Warner Cable - NEO
330.633.9203 ext 8116
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Automatic digest processor
Sent: Friday, December 24, 2004 12:01 AM
To: Recipients of RECMGMT-L digests
Subject: RECMGMT-L Digest - 22 Dec 2004 to 23 Dec 2004 (#2004-341)
There are 6 messages totalling 288 lines in this issue.
Topics of the day:
1. OT Messy Desk contest (2)
2. RECMGMT-L Digest - 21 Dec 2004 to 22 Dec 2004 (#2004-340)
3. Annual Compliance Review/Audit (2)
4. Unsubbing instructions
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
----------------------------------------------------------------------
Date: Thu, 23 Dec 2004 07:10:36 -0500
From: "Lorrin Read, CRM" <[log in to unmask]>
Subject: Re: OT Messy Desk contest
Our proxy server blocked the site. Said it fell into the categories of
Humor, Chat and Mature. We are not allowed access to these terrible
"THINGS".
Lorrin Read, CRM/NS
Advanced Business Analyst
Enterprise Records Management
FirstEnergy Corporation
76 South Main Street
Akron, Ohio 44308-1890
phone: 330-384-5648
cell: 330-414-1826
fax: 330-255-1099
email: [log in to unmask]
"Johnson, Earl
[CRDUS non j&J]" To:
[log in to unmask]
<[log in to unmask] cc:
NJ.COM> Subject: Re: OT Messy
Desk contest
Sent by: Records
Management
Program
<[log in to unmask]
UFL.EDU>
12/22/2004 03:10
PM
Please respond to
Records
Management
Program
Yes... IE freezes up when I try to access this site.
Earl
------------------------------------------------------------------------
----
-
Earl Johnson, Jr.
Consultant, WW Records Management
Cordis Corporation (a Johnson & Johnson Company)
Miami Lakes, FL
Phone: (786) 313-6139
E-mail: [log in to unmask]
-----Original Message-----
From: Tracey Black [mailto:[log in to unmask]]
Sent: Wednesday, December 22, 2004 3:05 PM
To: [log in to unmask]
Subject: Re: OT Messy Desk contest
Anyone having difficulty getting to this site?
-----Original Message-----
From: Peter Kurilecz [mailto:[log in to unmask]]
Sent: Wednesday, December 22, 2004 11:22 AM
To: [log in to unmask]
Subject: OT Messy Desk contest
thought everyone would find this site amusing
http://bash.org/mess/
--
Peter A. Kurilecz CRM, CA
Richmond, Va
[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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------------------------------
Date: Thu, 23 Dec 2004 07:40:27 -0500
From: Rosemary Hayes <[log in to unmask]>
Subject: Re: RECMGMT-L Digest - 21 Dec 2004 to 22 Dec 2004 (#2004-340)
I'm hoping someone can help me out. I receive the posting in digest
format. In the past, each message was identified with the original
"subject" line. Now I just get "Part 001, Part 002, etc." Is this
format change something in my Groupwise, or is it originating at the
list end?
Suggestions for correcting this problem will be greatly appreciated!!
Rosemary Hayes
Archivist/Records Manager
Office of the City Clerk
City of Tampa, FL
(813) 274-7181
[log in to unmask]
------------------------------
Date: Thu, 23 Dec 2004 10:14:14 -0500
From: "Mayberry, Kim" <[log in to unmask]>
Subject: Annual Compliance Review/Audit
Hi All! This is my first time posting although I have been a long time
"learner" of this list. I have found it to be quite valuable in
determining best practices for our records program. According to what I
have read on the list, I am supposed to give you a brief introduction as
a first-time poster. Well, here goes.
=20
I am the Division Records Coordinator of a 900+ employee division of a
communications company. Each Division of the Company manages its own
records program as set forth by guidelines established by our Corporate
office. My responsibilities cover the compliance of all (decentralized)
paper and electronic files; the safe storage of back up tapes, and
training of all employees. I oversee 5 different records centers within
the Division where we store all of our archived boxes (totally on-site
storage). I also oversee an annual records clean out followed by an
annual compliance audit.
=20
I have searched the list's archives for anything pertaining to
compliance audits. From that I have gathered some information that will
help fine-tune the process (such as calling it a Review as opposed to an
Audit!). For that I thank you. My question now is this: Has anyone
developed a questionnaire and/or form for this purpose? If so, could
you please share with me and others some prime samples of questions that
truly find any inadequacies in the program? I have created one that is
just too cumbersome to be effective. My "Reviews" are designed to focus
on the positive and constructively point out any issues. Any ideas or
direction for additional research is greatly appreciated!
=20
Thanks for the opportunity to learn from the best in the field!
Kim M Mayberry
email: [log in to unmask]
Web: www.twcneo.com
=20
------------------------------
Date: Thu, 23 Dec 2004 09:33:38 -0700
From: "Michael, Lee" <[log in to unmask]>
Subject: Re: Annual Compliance Review/Audit
Kim,
A checklist that I have adapted and used for my own program assessment
was created by NARA. It is comprehensive, although geared toward
federal records management requirements, and can be adapted to your own
set of requirements. The link to the web version of the Self-Evaluation
Guide is:
http://www.archives.gov/records_management/publications/records_manageme
nt_self_evaluation_guide.html
Good luck,
Lee Michael, CRM
Records Program Manager
National Renewable Energy Laboratory
Golden, CO
<snip>
I have searched the list's archives for anything pertaining to
compliance audits. From that I have gathered some information that will
help fine-tune the process (such as calling it a Review as opposed to an
Audit!). For that I thank you. My question now is this: Has anyone
developed a questionnaire and/or form for this purpose? If so, could
you please share with me and others some prime samples of questions that
truly find any inadequacies in the program? I have created one that is
just too cumbersome to be effective. My "Reviews" are designed to focus
on the positive and constructively point out any issues. Any ideas or
direction for additional research is greatly appreciated!
<snip>
------------------------------
Date: Thu, 23 Dec 2004 10:24:16 -0800
From: Nolene Sherman <[log in to unmask]>
Subject: Re: OT Messy Desk contest
Hmmmm .. The picture looked like an IT person's desk. Maybe your IT guys
were immortalized on the site and don't want anyone to know!
Nolene
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Lorrin Read, CRM
Sent: Thursday, December 23, 2004 4:11 AM
To: [log in to unmask]
Subject: Re: OT Messy Desk contest
Our proxy server blocked the site. Said it fell into the categories of
Humor, Chat and Mature. We are not allowed access to these terrible
"THINGS".
------------------------------
Date: Thu, 23 Dec 2004 20:27:42 -0500
From: Peter Kurilecz <[log in to unmask]>
Subject: Re: Unsubbing instructions
On Wed, 22 Dec 2004 18:38:41 -0500, Mary Corbin <[log in to unmask]>
wrote:
> Please remove me from your e-mailing list.
> Thanks Happy Holiday!!!
For Mary and others here are the instructions for unsubscribing
1. send a message (with a blank subject line) to
[log in to unmask]
2. in the body of the message put the following command
unsub RECMGMT-L
you will receive a confirmation message
Merry Christmas to all
Peterk
------------------------------
End of RECMGMT-L Digest - 22 Dec 2004 to 23 Dec 2004 (#2004-341)
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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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