It all sounds Records Management-related to me!
I have no experience with that copier model. We are a Windows shop and it's
certainly possible to use Windows Explorer to create a structure, but it
does become a mess pretty easily unless those who have access are
well-grounded in naming conventions and know not to delete or alter any
documents which might be in an alterable format or if they do alter them,
then they need to follow a naming convention for versions. Even with this
in place, the information may not be nearly as useful as it would be in a
good document management system. It may depend on the size of the operation
as to which system could serve your needs at this point in time.
You're not being paranoid. :-) This group is here partly so we can have a
place to discuss good ideas which others in our companies may not have the
time or expertise to work through. :-)
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Stephanie Thomas
Sent: Friday, February 25, 2005 12:35 PM
To: [log in to unmask]
Subject: Re: Message ("Your message dated Fri, 25 Feb 2005 13:13:04...")
Hello,
I am going to ask a non-records management question so I apologize in
advance. I am trying to buy a networked multi function printer / copier /
scanner. I've been trying to find unbiased product reviews but I have not
been successful. Does anyone out there have any of the following machines
in their office? If so, are you happy with it? If not, why not? Please
email me directly at [log in to unmask]
Minolta BizHub C350, Toshiba eStudio 3511, Canon ImageRunner C3100N, Xerox
WorkCentre M24.
Also, we have not really been dealing with electronic documents or digital
copies of reports. Generally, I've been putting digital copies of
geological, environmental, engineering reports on CD then putting the CD's
in the file with the report. I then note indicate in the file catalogue
that a digital copy is available in the file and I indicate what format it
is in. I know this system is very basic. My boss wants to just keeping
digital copies of reports and accessing them on line and not keep paper
copies at all, however, he does not think it is necessary to spend the money
on a document management system. He wants to just save the reports on a
file server, like someone would in their own computer. To me, since we
would be saving reports from several mines, this seems like it could over
time, become very difficult to weed through all of the individual files to
find the report one wants. I also think people will print out their own
copies of reports and we will end up with more paper because instead of
having one copy in the central files, everyone will print out a copy and
keep it in their office, because, the idea is that we will not have central
hard copy files. Am I being paranoid?
Has anyone out there who only keeps electronic copies of documents but does
not use document management software? Has anyone tried to store their
companies reports in an organized fashion on a file server? Did it work out
alright or was it a mess?
Thank you.
-----Original Message-----
From: L-Soft list server at LISTS.UFL.EDU (1.8d)
[mailto:[log in to unmask]]
Sent: Friday, February 25, 2005 1:12 PM
To: Stephanie Thomas
Subject: Message ("Your message dated Fri, 25 Feb 2005 13:13:04...")
Your message dated Fri, 25 Feb 2005 13:13:04 -0500 with subject "Just
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