This also struck me as odd. Then I noticed it was basically a sales
pitch.

What also struck me was:
" To avoid being a victim of the long arm of the law, companies should
implement one of several models for message retention. ... First,
companies can choose to not save or archive any email. While the 'delete
everything' policy is cheaper in the short run, the approach requires
the loss of valuable business information. The expense of this approach
is most evident during an audit or legal proceeding where email has to
be produced upon request. In addition, employees will subvert any
attempt to "delete everything" in the short term, as they want their own
personal records of their activities, contacts, and transactions."

Then the author states:
"Electronic communications are a de facto business register. As such, in
the eyes of Federal auditors, email and instant messages are subject to
the same retention policies as printed records."

Thus, by the authors own logic his first option is not an option at all.

I am not sure the author is aware of email as record and basic records
management. I wonder if FrontBridge Technologies has a RIM program....

- Chuck Piotrowski

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of White, Bruce
Sent: Wednesday, May 11, 2005 1:39 PM
To: [log in to unmask]
Subject: Re: rain 510 Slave Records, Data Protection, Clinton Emails, TV
Tapes Destroyed

<snip>
THE Best Defense is Being Proactive About Email Retention Sarbanes-Oxley
Compliance Journal - Fairfield,NJ,USA
<snip>

According to the above article in yesterday's RAIN "The Act (SOX) states
that companies and their accounting firms must maintain records of their
company audits (audit documents) for at least seven years and the Public
Accounting Oversight Board stipulates this requirement."

I've read the SOX requirements a number of times.  The way I read it,
the
seven year retention for audit records only applies audit firms;
companies
have the choice (although I suspect many will follow the seven year rule
as
well.)  I've seen other articles from "experts" quoting the same seven
year
requirement for all audit records.  Am I misinterpreting the Act?  Just
curious...

Thanks,

Bruce L. White, CRM, PMP
Manager, Records Management
Sempra Global
619-696-4671
619-696-2534 (Fax)
619-952-7145 (Cell)

"Sempra Global is not the same company as the utility SDG&E or SoCal
Gas,
and Sempra Global is not regulated by the California Public Utilities
Commission."

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