We do your first scenario.  We get the proprietor's (or record owner) approval and their manager also counter-approve.

We are currently revising our procedure and thinking about adding a legal review into this process.

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of [log in to unmask]
Sent: Wednesday, June 15, 2005 8:32 AM
To: [log in to unmask]
Subject: Best Practices in destruction of off-site


Good Morning,

We are going over procedures and I would like to know if their is best
practices out their for off-site destruction?

If your off-site records are in compliance with a retention schedule:

Do you send the destruction report of what is to be destroyed to the
appropriate department managers for them to evaluate and give their final
approval of the boxes that are to be destroyed?
Do you send the off-site destruction report to your legal department for
them to review and give final approval of destruction?
Or do you go by the retention schedule that your company has created and
pull a destruction report on what is ready for destruction and send to
your off-site vendor with out any approvals from the departments or your
legal department?

Thanks ahead for any input that you can send my way.

Sue

Suzan Dekart
651-490-8003
Corporate Records Retention Coordinator
Off-Site Manager
Privacy & Information Mgmt
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