Hi, Amy,
Excerpted below are the sections of American Honda's policy pertaining to
Record Coordinators.
Hope this helps.
Lorinda Kasten-Lowerre
Records Management Analyst, Senior
American Honda Motor Co., Inc.
Torrance, California, USA
Member  ARMA, The Association for Information Management Professionals
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<Check out Orange County California ARMA's award-winning website at
ocarma.org

American Honda's Records Retention Policy and Schedule are of little
benefit unless they are applied consistently and are kept up to date.
Therefore, each department of American Honda, through their Record
Coordinators, is responsible for ensuring that proper retentions are
enforced for their individual records.  Furthermore, each department is
responsible for regularly reviewing their portion of the Schedule and
notifying the Records Management Department of any needed updates or
revisions.

Implementation of the Corporate Records Retention Policy and Schedule is
accomplished through the Corporate Services Records Management Department.
The Records Management Department utilizes Record Coordinators, appointed
by each cost center manager, to assist in implementing the Records
Retention Policy and schedule.  The Records Management Department has the
responsibility to:


1.    Develop and implement Records Retention Schedules that ensure the
proper maintenance of important company records, and accomplish prompt
disposal of those records when they have served their purpose.


2.    Notify affected cost centers of record holds and releases as they are
initiated by the Tax, Legal, Customs, or Audit Departments.


3.    Establish uniform procedures for the control of records, whether
stored in the active office, Records Management Department or an offsite
location, to ensure they are readily accessible for reference.


4.    Ensure that records storage facilities are managed and operated in a
manner that complies with all Corporate Records Retention Policy and
Procedures.


5.    Make recommendations concerning microforms and other records storage
and retrieval systems which relate to records retention and disposal.


6.    Assist in the development of a standardized filing system for company
records.


7.    Assist departments in the development of a program for the protection
of confidential and vital information.


8.    Recommend policies and procedures as they pertain to Records
Management.


9.    Provide initial orientation and ongoing training to department Record
Coordinators.


          10.  Serve as in-house consultants on Records Management
concerns.



RECORD COORDINATORS

      Record Coordinators, appointed by their cost center manager, will act
      as the liaison between their department and the Records Management
      Department.  The responsibilities of the Record Coordinators are:



1.    Inventory departmental records as requested and provide information
to the Records Management Department.


2.    Monitor preparation of all records being transferred to the Records
Management Department and/or other storage facility.


3.    Coordinate all disposition actions for their cost center(s),
including any record holds or releases issued for affected records.


4.    Maintain the departmental file copy of all Records Request forms,
Record Hold & Release forms, Records Disposal Notification & Listing forms,
Destruction Notifications, Requests for Microfiche and Microfilm forms, and
Records Retention Schedules.


5.    Advise the Records Management Department of any changes in
recordkeeping requirements and provide all necessary information for making
revisions to the Records Retention Schedules.


6.    Maintain the Records Management Manual as a reference source for
their cost center(s) (e.g., transmittal sheets, alphabetical listing
provided by the Records Management Department, of your cost center(s)
records in storage).


7.    Train replacement Record Coordinator as required, and notify the
Records Management Department when relinquishing duties as a Record
Coordinator.


8.    Obtain written permission from his / her cost center manager to allow
the withdrawal or inspection of the cost center's records by another
department.

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