I would be very interested in the responses as well, please post publicly if possible.

Thanks,

Aaron Taylor
Consultant
Access Sciences Corporation

Records Management <[log in to unmask]> wrote:
Aloha All,

This posting is directed to listserv members who employ document imaging and
are responsible for its quality control...

With greater audit and regulatory scrutiny of imaging systems due to privacy
and "best practices" considerations, I would appreciate your feedback on the
following:

1) What's an "acceptable" sample size for post-scan audit? (i.e. Audit after
scanning by users to ensure integrity of file and no lost pages) Is 1 out of
a 100 files an industry standard?
2) How many resources are used in post scan audit? Is it equivalent to an
FTE?
3) Does your process allow for identifing "exception" files that require
greater scrutiny? We treat all scanned files the same...
4) Do you destroy all hardcopies after scanning and review? If not, what do
you retain? We retain what we classify as "legal" documents that are
considered "risk" in litigation, etc.
5) How long should you retain hardcopies after scanning and review before
destruction? We keep ours for 7 days after post scan audit...

We're trying to get a "feel" of the prevailing practices in the document
imaging community as we grapple with regulatory concerns. The question will
ultimately be whether we need to keep all hardcopies to meet regulatory
concerns. If so, then the BIG QUESTION will be whether "imaging" justifies
the cost of maintaining documents, etc.

I would appreciate your responses on the list or direct to my email address:
[log in to unmask]

Mahalo!

Brian A. Moriki





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