I thought that you were talking about the ERP software.  Is it related
at all?

Heather McAra-Tinkler

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Piers Cain
Sent: Monday, June 27, 2005 12:07 PM
To: [log in to unmask]
Subject: SAP Discussion Group

At Transport for London (TfL), we have recently implemented SAP for the
organisation's inactive  records

management requirements. The SAP application, known internally as the
Records Centre Database (RCDB), provides:



*        An inventory of the organisation's inactive records contained
in
"archive" boxes. (Currently 95 000 boxes).

*        Assigned standard retention periods for each box of records.

*        An audit trail of actions for each box of records in storage

*        A register of persons who are authorised to carry out various
actions (including deposit-in-storage, retrieval, transfer, destruction)
for
specified records.

*        An interface with an intranet front-end, which allows
authorised
persons to send requests for deposit or retrieval of records.

*        A procedure which allows for the management of the
authorisation
and recording of records didposal.



We have been involved in specifying the functionality and processes that
are
required of the database from a Records Management perspective, and
liaising
with an  IT contractor who configures SAP to these specifications.





Currently the RCDB manages inanctive paper records only.  However it is
part
of a larger initiative to standardise the management of records
throughout
the organisation, paper and electronic, in accordance with the Freedom
of
Information Act 2000 (UK).



Duncan Hartwig | Group Records Manager
Group Archives and Records Management
Transport for London
Tel: 020 7289 9479 (auto 688 1228)





List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance