Dear Mr Blais
No licence need or should be retained beyond its expiry date unless for some reason it is not renewed or replaced. The archival (or "historical" record) is with the agency that issued it.
Yours sincerely
Barry Cahill
Special Projects Analyst
Records Management Branch
N S Archives & Records Management
Halifax, Nova Scotia

>>> [log in to unmask] 07/19/05 3:33 PM >>>
Good Afternoon,

Our organization has several types of licences, eg., Laboratory Licences,
Establishment Licenses, etc.  Some issued by Provinces and others issued by
the Federal Government.  Some licenses are issued for one year and others
are multi-yeared.  We must post original licences in our Collection Centres
across the country and keep a photocopy at our Head Office.

How long should the licence be retained after it has expired?  Is the
photocopy considered a transitory record?  We will probably keep the
expired licences for historical value.   But more importantly should we not
keep them to prove we were licenced perform "such and such a procedure"?
And how long should we keep them?   We keep most of our blood collection
and blood components manufacturing records indefinitely.

A google search did not help and I could not find retention time for
licences in Health Cda site.

Any assistance would be appreciated.

Roger Blais
IT PM Coordinator, Records Management
Canadian Blood Services
613-739-2593

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