Our licenses and permits retentions are governed by either state statute
(code of law) or state regulation (regulatory agency).  I had to look up
each one and determine how long to keep them.  There seems to be no
norm.  Based on your message, you would probably have to research both
Province and Federal laws and codes of regulation.


Ginny Jones
(Virginia A. Jones, CRM)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Roger Blais
Sent: Tuesday, July 19, 2005 2:33 PM
To: [log in to unmask]
Subject: Licences

Good Afternoon,

Our organization has several types of licences, eg., Laboratory
Licences, Establishment Licenses, etc.  Some issued by Provinces and
others issued by the Federal Government.  Some licenses are issued for
one year and others are multi-yeared.  We must post original licences in
our Collection Centres across the country and keep a photocopy at our
Head Office.

How long should the licence be retained after it has expired?  Is the
photocopy considered a transitory record?  We will probably keep the
expired licences for historical value.   But more importantly should we
not
keep them to prove we were licenced perform "such and such a procedure"?
And how long should we keep them?   We keep most of our blood collection
and blood components manufacturing records indefinitely.

A google search did not help and I could not find retention time for
licences in Health Cda site.

Any assistance would be appreciated.

Roger Blais
IT PM Coordinator, Records Management
Canadian Blood Services
613-739-2593

Blood. It's in you to give.
Book an appointment now: 1 888 2 DONATE

Blood is Like Records - A Renewable Resource

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