There are software products out there to make that happen, but it is
indeed a process change for the enterprise-wide effort.  In alphabetical
order in order to remain neutral Documentum, Hummingbird, IBM Records
Manager, INSIGHT Everywhere, OpenText, Stellent, etc.

It takes $$ and time to make it happen.  Most responsible organizations
are working in that direction.  However, please check IRCH.com for
Donald Skupsky's opinion of e-mail and alternative methods on how to
handle the process!

No one will tell you it is easy!

Diane Walker

-----Original Message-----
From: Sharon Burnett [mailto:[log in to unmask]]
Sent: Monday, July 25, 2005 4:43 PM
To: [log in to unmask]
Subject: Compliance with Email Retention Policy was: email retention

We all say we retain email based on content, etc. But do you really? Do
you
really sort through every single email your agency, company, firm, burg,
etc
receives and sort it all out? Do you really take the time to go through
each
email chain and boil them down to the final, complete message? Do you
perform the same exercise with your instant messaging, voice mail, and
other
e-communications? Is there really a product that will do it for you?

Asked from someone who has decided that based on volumes alone, its is
not
humanly possible to actually comply with 100% accuracy on such an email
policy no matter how good you are. How do you avoid retaining
past-retention
messages on back-up tapes or disks when part of your messages are past
due?
Can you really truly technically comply?

I do not believe it is possible. Someone please prove me wrong...!!
Rock on!
Sharon Burnett

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance