Thank you all for some great information on this problem. It's always
fun when someone in one of our offices in another state calls with
problems and then you can't reach them to get more information!
Hopefully, we'll be able to resolve this issue without too many
problems.
Carolyn
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Seibolt, Robert
Sent: Tuesday, July 26, 2005 9:50 AM
To: [log in to unmask]
Subject: Re: Mice
As someone who has been through this, I agree with all the previous
posts but I would also contact your HR/Safety Department immediately.
They may have procedures/policies in place that need to be followed.
Depending on company policy they may not want you to handle them at all.
I would not handle the records in your regular work space. Arrange to
handle them somewhere with good ventilation and is remote from your
other records. Gloves and masks are a good idea but speaking from
experience the ventilation was the most important part of dealing with
this issue.
Avoid contact with nests and dump them out instead of pulling them out
of boxes. Shake suspicious containers first- preferably outdoors. You
never know- something might still be living in the containers and you
don't want to spend your time trying to chase critters out of your work
space. I would be surprised if it is just mice. So be prepared for
snakes, bats, and/or dead birds and/or their nests or droppings since
they feed on mice.
If you see a snake or snake skin and can handle it - do it quietly.
Otherwise, you might have considerable trouble getting people to
continue to work on this mess.
If employees are hesitating on handling really bad boxes have them set
aside and handle them yourself or have someone with a strong stomach
deal with them. If you handle it this way, they will continue to work on
the project and keep it moving forward. Otherwise, you might end up
doing the whole thing yourself.
Plan on how you are going to throw things away such as containers and
possibly the records themselves. If you are still going to process the
materials arrange for trash to be placed into a dumpster that is emptied
daily or is in a location that will not contaminate anything else.
Remove as much contaminated material from your processing location as
quickly as possible during the project. Constant dumpster runs make a
world of difference in getting through the project and the accompanying
odors.
If you have employees with respiratory problems such as asthma do not
let them work on this project. Furthermore, if you have breathing
problems do not work on this project and inform you superiors that
outside assistance is needed.
If you are having trouble with upper management believing the severity
of the situation set aside are a really bad box or bundle for them to
inspect. Nothing makes a greater impression on disbelieving management
like a dead mouse, rat, or snake especially if the carcass still smells.
Lastly, try to have a sense of humor about it. It might be sick humor
but it helps to get through a project like this one.
Good Luck!
Rob Seibolt
Records Management Aquila
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Toner, Carolyn
Sent: Monday, July 25, 2005 5:01 PM
To: [log in to unmask]
Subject: Re: Mice
Sorry for the cross post but can anyone advise me on how to handle
records that have been compromised by mice? Any legal/environmental
hazards or concerns? Thank you.
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Laiche, Elizabeth
Sent: Monday, July 25, 2005 3:41 PM
To: [log in to unmask]
Subject: Re: email retention
Per David's message below... the same applies to our operations, which
is that of a federal governement management and operations contractor.
The content of the e-mail is the key element, not the media on which the
content resides.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jenks, David
Sent: Monday, July 25, 2005 2:06 PM
To: [log in to unmask]
Subject: Re: email retention
I do not work with banking records, but Florida public records statutes,
rules and guidelines look to the content of e-mail or any electronic
document, and assign the retention based upon the record series to which
it belongs. In short, we treat these with the same retention
requirements as would apply to their paper record equivalents.
David A. Jenks
Government Operations Consultant I
State Library and Archives of Florida
Office of Community Development
500 South Bronough Street, 2nd Floor
Tallahassee, Florida 32399-0250
Phone: (850) 245-6714
Fax: (850) 245-6643
Suncom: 205-6714
E-Mail: [log in to unmask]
Please note: Florida has a very broad public records law. Most written
communications to or from state officials regarding state business are
considered to be public records and will be made available to the public
and the media upon request. Therefore, your e-mail message may be
subject to public disclosure.
-----Original Message-----
From: Matthew Rose [mailto:[log in to unmask]]
Sent: Monday, July 25, 2005 3:01 PM
To: [log in to unmask]
Subject: email retention
A lot has been said recently regarding how long to retain emails and in
what way. Has anyone in the Banking and/or Financial Industries
received the definitive answer, to date, as to how long we should retain
emails, the types, content, etc. And, the methodology in which they
should be kept?
________________________________________________________________________
The information in this e-mail, and any attachment therein, is
confidential and for use by the addressee only. If you are not the
intended recipient, please return the e-mail to the sender and delete it
from your computer.
Although The Bank of New York attempts to sweep e-mail and attachments
for viruses, it does not guarantee that either are virus-free and
accepts no liability for any damage sustained as a result of viruses.
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