I am about to present, to our City Manager, the concept of destroying
the paper originals of permanent records that have been scanned (they
are currently stored off-site). My question is, what kind of audit or
safeguard do you have in place to insure that all the scanned documents
are accurate? If we destroy the paper there will be no calling them back
from off-site storage because a page is missing or isn't readable. I
know without a procedure for double checking the accuracy we will never
be authorized to destroy the paper document. The scanner checks as she
is scanning, but we aren't comfortable destroying the paper original
without double checking, however, we are a small department - and we are
hoping that someone has a better system in place than clicking through
page after page of scanned documents for accuracy.  
 
Thanks for your help.
 
Jakie Moran
Deputy City Clerk
City of Folsom
(916) 355-7271
 

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