To take a page from archives/archivists, we generally retain the publication
and
not the pre-publication drafts, since we consider the publication as the
permanent
record or policy.   In the case of financial records however, I can see
where you might
have litigation problems if the publication differed from the
pre-publication draft.   Our
university will routinely force printers to reprint something where the
draft was
correct but the printer typeset it wrong.    I would think you should have a
short
retention period of pre-publication drafts and then discard.

Dean DeBolt
University Librarian
Special Collections/West Florida Archives
John C. Pace Library
University of West Florida
11000 University Parkway
Pensacola, FL  32514-5750
850-474-2213
850-474-3338 (fax)

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