If you are looking at a price that will encourage the sponsors to remove
their materials you should be above that of what the commercial centers
charge. If you are cheaper they really have no incentive to remove them.

Have you considered having an agreement with them before taking the
materials that states that they can be stored while the project is underway,
they x amount of grace time and then you charge them x amount per month
based on a cubic foot amount.

The cost will always be higher for conditioned (temp and humidity
controlled) space. In Virginia a company charged $.27 per cubic foot per
month. If you wanted it in conditioned space it was $2.70 per cubic foot per
  month.

This is why I never took anything into any of my in house records centers
that did not have a retention period attached. If it didn't it was mine for
life.

Bob
Robert F. Nawrocki CRM
Innovate and Infuriate
My opinions are my own and not my employers.






>From: "Smith, Paige L" <[log in to unmask]>
>Reply-To: Records Management Program <[log in to unmask]>
>To: [log in to unmask]
>Subject: Charges for Storage
>Date: Thu, 18 Aug 2005 12:49:47 -0500
>
>Dear List:
>
>
>
>I am new to this listserv and hope that I am not trotting out an old
>topic for everybody.
>
>I work in an organization that does a lot of work for commercial
>sponsors and we maintain an archives to properly store all records and
>documents and other materials stemming from our work. That's me.
>
>
>
>We want to begin  charging a reasonable fee for storage of these
>materials and records, partly as an impetus for these sponsors to take
>them away after a decent time.  I am looking at the fee schedule for a
>number of commercial archives, but of course we do not want to charge at
>that level.
>
>
>
>What is the group's experience with this?  What IS reasonable?   We want
>to be fair to ourselves and to our clients.
>
>
>
>ANY input from the group is welcome!!!!!!!
>
>
>
>Paige Smith
>
>Alabama
>
>
>
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