Print to paper???    You are going to RIM hades in a handbasket....; and
Mizzou is going to kick the heck out of the buffalo chips in Boulder
this fall.

Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno

>>> [log in to unmask] 08/25/05 10:48AM >>>
Jackie:
I'm copying this to you as well as sending it to the listserv because
I'm attaching a copy of our email usage policy (you will get it, I hope,
but the listserv members won't, unless they're just dying for a copy, in
which case, let me know). We're in the process now of developing a
training program for employees on the subject of managing their email. I
got lots and lots of help from folks on this listserv when I asked for
examples of similar presentations. I'm also attaching an outline of the
draft presentation thus far (it's not complete), FYI.

The City of Lakewood has around 900 employees. Our policy includes the
types of statements that Larry mentioned and I, too, am assuming that
"personal directories" refers to setting up folders within the email
system. At this point, my city has not had to limit the amount saved
within the email system; the policy allows for the possibility of saving
to .pst files, but it is not recommended (to which I asked, then why the
heck are we even suggesting it? I believe that will be changed in the
future). The recommended procedure is to save emails in appropriate
project folders on network drives.

The committee that is putting together our presentation will be
training employs to evaluate email based on whether or not the message
relates to a record that is listed on the city's records retention
schedule. If not, it is probably not a record (any questions about that
should be discussed with supervisors and little ol' me). Messages
related to record series with paper files should be printed off and
filed (YES I KNOW YOU HATE THIS STEVE, BUT IT IS WHAT IS!)

Let us know what you all come up with.

Sharon G. Blackstock, CRM
Central Records Administrator
Lakewood City Clerk's Office
Phone: 303-987-7091
Fax: 303-987-7088
Email: [log in to unmask]

E-Mail to and from me, in connection with the transaction of public
business, is subject to the Colorado Open Records Act and may be
released to the public.



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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance