Were my firm moving into an SAP environment, I would look toward some of the
major ecm and bpm vendors for help and support.  Those would include:

FileNet:        http://www.filenet.com
Global 360: http://www.global360.com

And others who are SAP partners, and that have specific EDMS/ERMS
experience.  A number of these firms can extend the EDMS capabilities with a
D.O.D. 5015.2 compliant solution.


Douglas P. Allen, CRM, CDIA+

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Steve Petersen
Sent: Wednesday, August 31, 2005 11:13 AM
To: [log in to unmask]
Subject: Re: SAP as EDMS/ERMS

Sydney,  SAP in my opinion doesn't really have EDMS/ERMS built into it
persay.  You need to move data objects out of the live database and onto a
seperate repository that can then be managed.  This is needed as if the
SAP live (R3/R4,etc) database gets to large a multitude of IT based
problems begin to occur.  The problem with trying to move this data is
that the interdependencies of the data in the database and among data
objects make it difficult to move them near/off-line.  It also has to do
with the ability of SAP to only define static retention periods for data
residence on the live database. After you move them off the live database
you could use alot of different systems for both doc mgmt and RM mgmt
depending on the repository you choose.  In my opinion you need to work
with a cross functional team to create an EDMS/ERMs solution/framework,
that is at an enterprise level, and involves ALL electronic records/doc
mgmt concerns as well as the systems and processes that will need to be
integrated.
That being said  there are alot of possible solutions depending on your
need and I'd be happy to talk off-line.  One option I just received is
from the Dolphin SAP consulting group called ARC (Archive Retention
Cockpit) for SAP.  I'd be willing to send copies of the product summary to
anybody interested and if that group gets too large I can post it on the
Yahoo site.

Steve Petersen CRM
Sr. Records Administrator
Rockwell Collins Inc
319.295.5244

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