<DISC'S 'data shredding' function could aid regulatory compliance
ComputerWeekly.com - UK ... Egge said, "The UDO-compliant write-once
media is an implementation of evolving Worm [write once, read many]
technology. This media offers the ability to selectively destroy
individual records as retention periods expire. The addition of such a
finite yet static data protection capability is an important
development. "Enabling data to be retained for the correct length of
time will provide data protection and compliance officers with the
necessary tools to deal with deletion as well as retention. IDC
recommends that this functionality be supported in all major storage
applications.">
Once again, technology driving the business rule, not the business rule
driving technology. Event dates (such as date case closed, date invoice
paid, date document filed in courthouse, etc.) are what drive the
application of retention periods. For technological driven retention
application to work "all" the time, it must be based on a measurable and
consistent date structure, usually the date created or last
modified/accessed and NOT an event date. In addition, there is normally
no room for exceptions to the retention/disposition rule when it is
automatically applied, so holds for legal or audit purposes would be
difficult to implement.
Ginny Jones
(Virginia A. Jones, CRM)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Archives & Archivists [mailto:[log in to unmask]] On
Behalf Of Peter Kurilecz
Sent: Wednesday, September 07, 2005 10:57 PM
To: [log in to unmask]
Subject: rain 0906 Katrina, digital map, staff fraud
Records and Archives In the News is a compilation of news stories
related to records and archives management.
New Orleans Times-Picayune
http://www.nola.com/newslogs/breakingtp/index.ssf?/mtlogs/nola_Times-
Picayune/archives/2005_09.html#077097
Efforts to save documents stymied
Specialists working for the New Orleans Notorial Archives have been
stymied
in trying to return downtown to rescue some of the most historic
documents
in the city's history, from original land grants to slave sale records
and
title records.
PROGRAM aims to streamline immunization records
Greensboro News Record - Greensboro,NC,USA
... Guilford County got connected to the registry in June and has been
working to put its old paper and computer records in the new system. ...
<http://www.news-record.com/apps/pbcs.dll/article?AID=/20050906/NEWSREC0
1
01/509060305>
'DATA mining' efforts need added protections
The Republican - Springfield,MA,USA
When lawmakers took a look last year at government efforts to find
terrorists
by sifting through computer records, they found that such programs were
nearly ...
<http://www.masslive.com/editorials/republican/index.ssf?/base/news-0/11
2
5733735179310.xml&coll=1>
DOCUMENTS Shredded at Abortion Clinic Despite Dispute Over Records
Christian News Wire (press release) - Washington,DC,USA
Destruction raises questions of obstruction of justice in legal battle
over child rape medical records. WICHITA, Kansas, Sept. 6 ...
<http://www.earnedmedia.org/orb0906.htm>
KANSAS Abortion Business Shreds Documents Prior to Court Case
LifeNews.com - Helena,MT,USA
... Security Shredding & Recycling parked in the abortion facility's
parking
lot while employees brought out what appeared to be numerous boxes of
medical records. ...
<http://www.lifenews.com/state1181.html>
MORE than a Shred of Evidence: Further Lessons from Andersen
Mondaq News Alerts - World
... Arthur Andersen accounting firm for obstruction of justice is an
important
milestone for prosecutions based on the execution of document retention
programs in ...
<http://www.mondaq.com/i_article.asp_Q_articleid_E_34698>
EFFORTS to save city documents stymied
KATC - Lafayette,LA,USA
The New Orleans Notorial Archives is trying to save documents ranging
from
original land grants to slave sale records and title records. ...
<http://www.katc.com/Global/story.asp?S=3808655>
MUSEUMS In Gloucestershire Prepare For Heritage Open Days
Managing Information - UK
... Heather Forbes, County and Diocesan Archivist, Gloucestershire
County
Council, said: "This ... Council and the South West Museums, Libraries
and Archives Council ...
<http://www.managinginformation.com/news/content_show_full.php?id=4228>
DISC'S 'data shredding' function could aid regulatory compliance
ComputerWeekly.com - UK
... The supplier calls this "data shredding". ... This media offers the
ability to selectively destroy individual records as retention periods
expire. ...
<http://www.computerweekly.com/Articles/2005/09/06/211617/Disc's'datashr
e
dding'functioncouldaidregulatorycompliance.htm>
INTERWOVEN to Present at Leading Records Management Conference ...
PR Newswire (press release) - New York,NY,USA
... When: Monday, September 19, 2005; 2:00 - 2:50 pm CT Where: Navy
Pier,
Chicago About Interwoven Records Manager Interwoven Records Manager is
fully integrated ...
<http://www.prnewswire.com/cgi-bin/stories.pl?ACCT=104&STORY=/www/story/
0
9-06-2005/0004100432&EDATE=>
DATA-RETENTION moves worry MEPs
EUobserver.com - Brussels,Belgium
... appeal failed to win over sceptics from the liberal and left-leaning
parliamentary groups, with civil liberties committee data retention
rapporteur
Alexander ...
<http://euobserver.com/?sid=9&aid=19799>
35,000 internet users sign petition against data retention
Telecom Paper (subscription) - Houten,Netherlands
In July, XS4ALL and European Digital Rights launched an international
petition
against the European data retention plans. 35,000 ...
<http://www.telecom.paper.nl/site/news_ta.asp?type=abstract&id=94696>
THE changing data storage environment
Computerworld Singapore - Singapore
... growing segment, driven by the need to take advantage of
lower-priced
storage options as data ages, and to respond to data retention
requirements,
while better ...
<http://computerworld.com.sg/ShowPage.aspx?pagetype=2&articleid=2541&pub
i
d=3&issueid=64>
BOTTOM Line
The Hill - Washington,DC,USA
Quinn Gillespie & Associates has been hired by Iron Mountain, a records-
and information-management company, to lobby on data-protection bills
in Congress ...
<http://www.thehill.com/thehill/export/TheHill/Business/090605_bottom.ht
m
l>
PUBLIC officials put on notice: AG opinion governs use of e-mail
Newszap Arizona - AZ,USA
... "I can't tell you how you would write a public records request to
cover
that. It would be incumbent on the public official to make that
available.".
...
<http://www.newszap.com/articles/2005/09/05/az/west_valley/sun03.txt>
AREA man donates Hutson jersey to Packers Hall
Sheboygan Press - Sheboygan,WI,USA
... "Every once in a while you'll get a call from someone on an item
which
is extremely special," said Tom Murphy, the Hall of Fame's archivist,
in a press ...
<http://www.wisinfo.com/sheboyganpress/sports/archive/sports_22474938.sh
t
ml>
PROTECT against staff fraud
NEWS.com.au - Australia
... a daily basis and promptly record all transactions in the accounting
records. ... Ensure staff immediately delete any unsolicited or spam
emails
that request the ...
<http://finance.news.com.au/story/0,10166,16498519-37775,00.html>
KINSLEY digital historic map goes on-line
Dodge City Daily Globe - Dodge City,KS,USA
... kinsleylibrary.info. It is also connected to the Kansas State
Library's
Western Trails Project at http://skyways.lib.ks.us/KSL/trails/. "We ...
<http://www.dodgeglobe.com/stories/090605/reg_20050906010.shtml>
TRAFFIC, criminal court records soon available online
Sun-Sentinel.com - Fort Lauderdale,FL,USA
... In December 2002, civil records became available via the Internet.
... is funding the system via a court technology fee assessed when a
person
files an official ...
<http://www.sun-sentinel.com/news/local/palmbeach/sfl-pwebsite06sep06,0,
4
009589.story?coll=sfla-news-palm>
HARD-HIT employers improvise to get going
WKYC-TV - Cleveland,OH,USA
... Landing on the rooftop via helicopter, some Boh employees broke into
the office and retrieved crucial computer files, but some file-cabinet
records may not be ...
<http://www.wkyc.com/news/news_fullstory.asp?id=40335>
E-LIMINATING Errors
Salt Lake Tribune - United States
... He says electronic records have four major benefits: They lower
costs,
improve quality, result in fewer medical mistakes and are less hassle.
<http://www.sltrib.com/healthscience/ci_3003909>
Peter A. Kurilecz
Richmond, Va
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