Laura

Steve is right on the need to figure out why you want to go the scanning
route. We do scan some documents, but the rationale is access - we have
staff in 7 or 8 different buildings somewhere in our 20,000 sq km empire,
all of whom could want to look at the same document at the same time.

I'd find it hard to justify scanning to save storage costs.  Here in
Sydney Australia, the TCO (Total Cost of Ownership) of a box in commercial
storage (prepped, sent, stored and destroyed, plus cost of box) for a
typical 7 year life is about A$50, or at 2,500 pages per box, A$0.02 per
page. Scanning at a commercial bureau starts at around A$0.085 per side,
assuming minimal metadata capture. Most of our scanned documents are
double sided, so hardcopy storage is even more cost effective.

The real reason for scanning isn't storage costs, or even preservation,
it's access.

Cheers

Glenn

Glenn Sanders MRMA
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Australia

These views are mine alone. They may or may not be those of any
previous or present employers or clients. I don't know. If I'd asked
and they'd agreed, I would have signed it "Harry Peck and Co and
Glenn". Or whatever. But I haven't, so I didn't.



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