Kara:

A form is anything you enter data into.  The beauty of e-forms is the logic
you can add.  They should still be reviewed, to validate the logic and to
address issues of usability.

The importance to this list is that the data represents a record. So you
will need to manage that as an electronic record.

Bernard Chester
8522 SE 79 Place
Mercer Island, WA  98040
206-230-9253
mailto:[log in to unmask]


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Kara Rubinson
Sent: Friday, September 30, 2005 11:09 AM
To: [log in to unmask]
Subject: Forms Management Question

Hello,  I have 2 questions for Records Managers in charge of forms
management for their organization:



We have a Forms Review Committee that reviews/approves all forms.  Our
organization is slowly replacing paper & electronically filled (such as
pdf) forms with web applications/forms.  Our committee is trying to decide
if these web-based "forms" are still forms that must be reviewed/approved.
I understand & agree with the theory that media (paper, pdf, web) doesn't
determine whether something is a form.
However, our IT staff seem to feel that the web applications they develop
are not forms since many fields are pre-populated from other systems & the
output reports don't look like a form (although the entire web application
was based on a paper or pdf form).



Essentially, the 2 questions are "What is the definition of a form as it
applies to web applications/forms?" and "What are others doing with this
dilemma?"



P.S.  We also posted these questions to BFMA.



Kara Rubinson, CRM

Palm Beach County School District

Records Management

[log in to unmask]





List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance