Kim:
Most of the repllies have been good, but with grant backed projects you
have a "chicken or egg" problem. Any RFP you send out before receiving a
grant should state that funding has not yet been obtained, which will make
vendors uncertain about replying or how much to bid if they do.
I would suggest the following steps instead:
1)Clearly describe what you want done. Volume estimates for the survey
will be key.
2) Ask colleagues (such as here on the list) for estimates of how much your
project will cost. You may need/want to issue an RFI to get a trustworthy
number. If so, keep the RFI and its response as brief as possible.
3) Put the description and your research on cost into the grant application.
4) Based upon what you get from the grantor, adjust RFP description and
issue it.
5) Have fun picking a vendor.
Bernard Chester, CDIA+, ICP, MIT
Principal
IMERGE Consulting
206-230-9253
[log in to unmask]
(A coworker of Jesse's, but not an EVIL consultant!)
Original Message:
-----------------
From: Kim Wobick [log in to unmask]
Date: Thu, 20 Oct 2005 08:57:42 -0400
To: [log in to unmask]
Subject: grants and rfps
Hello!
I wrote a few weeks ago about locating vendors who would assist in
implementing our new records management program by going through my
records--thanks to everyone who sent me suggestions. This is actually in
conjuction with starting to put together materials to apply for grants
to get this work done (which I've been procrastinating getting started).
I've now been told that to contract a vendor, I have to write an RFP, as
well. Having no experience with any of this, I have a few questions for
the wisdom of the list:
1. Has anyone ever written an RFP for this type of work before? If so,
would you be willing to share your document as an example of how it
should be laid out?
2. How does the connection between an RFP and a grant work? Are they two
completely separate entitities, or can they work together? (i.e. I get a
grant, then write an RFP?) Our main grantwriting person has been out of
the office for awhile, so I haven't been able to answer this question on
my end.
Thanks for any and all help. I have done some searching in the archives,
but to no avail. I always learn so much from this list, I don't know
what I'd do without it!
Thanks,
Kim
--
***********************************
Kim Wobick
Librarian
Delaware River Basin Commission
Phone: (609) 883-9500 ext. 263
Fax: (609) 883-9522
Email: [log in to unmask]
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