Sharon: Could I also get a copy this is so pertinent to the work I am working on to our management team. Your insight and experience would be very, very helpful.
Thank you
Bonnie Snudden
Information Management
Syncrude Fort McMurray AB
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Cindi
Sent: Thursday, August 25, 2005 2:39 PM
To: [log in to unmask]
Subject: Re: Question about e-mail and personal directories
Sharon, I'm "dying" for a copy also. since I have personal feelings for your
e-mail usage policy and your presentation to employees. The last time we
spoke, I was looking for a specific presentation that I did. Well, I'm in
the process of moving and - I found it! The lead in picture was a photo of
someone with hands handcuffed behind his back with the caption, "Is this the
'record' you were looking for?" Maybe I can scan it and send it to you.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Donald, Milton
Sent: Thursday, August 25, 2005 12:11 PM
To: [log in to unmask]
Subject: Re: Question about e-mail and personal directories
I am "dying" for a copy.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Sharon Blackstock
Sent: Thursday, August 25, 2005 1:49 PM
To: [log in to unmask]
Subject: Re: Question about e-mail and personal directories
Jackie:
I'm copying this to you as well as sending it to the listserv because I'm
attaching a copy of our email usage policy (you will get it, I hope, but the
listserv members won't, unless they're just dying for a copy, in which case,
let me know). We're in the process now of developing a training program for
employees on the subject of managing their email. I got lots and lots of
help from folks on this listserv when I asked for examples of similar
presentations. I'm also attaching an outline of the draft presentation thus
far (it's not complete), FYI.
The City of Lakewood has around 900 employees. Our policy includes the types
of statements that Larry mentioned and I, too, am assuming that "personal
directories" refers to setting up folders within the email system. At this
point, my city has not had to limit the amount saved within the email
system; the policy allows for the possibility of saving to .pst files, but
it is not recommended (to which I asked, then why the heck are we even
suggesting it? I believe that will be changed in the future). The
recommended procedure is to save emails in appropriate project folders on
network drives.
The committee that is putting together our presentation will be training
employs to evaluate email based on whether or not the message relates to a
record that is listed on the city's records retention schedule. If not, it
is probably not a record (any questions about that should be discussed with
supervisors and little ol' me). Messages related to record series with paper
files should be printed off and filed (YES I KNOW YOU HATE THIS STEVE, BUT
IT IS WHAT IS!)
Let us know what you all come up with.
Sharon G. Blackstock, CRM
Central Records Administrator
Lakewood City Clerk's Office
Phone: 303-987-7091
Fax: 303-987-7088
Email: [log in to unmask]
E-Mail to and from me, in connection with the transaction of public
business, is subject to the Colorado Open Records Act and may be released to
the public.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
__________________________________________________________
CIRCULAR 230 DISCLOSURE: To comply with Treasury
Department regulations, we inform you that, unless
otherwise expressly indicated, any tax advice contained in
this communication (including any attachments) is not
intended or written to be used, and cannot be used, for the
purpose of (i)avoiding penalties that may be imposed under
the Internal Revenue Code or any other applicable tax law,
or (ii) promoting, marketing or recommending to another
party any transaction, arrangement, or other matter.
__________________________________________________________
The information contained in this message from Sutherland
Asbill & Brennan LLP and any attachments are confidential
and intended only for the named recipient(s). If you have
received this message in error, you are prohibited from
copying, distributing or using the information. Please
contact the sender immediately by return email and delete
the original message.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
--
No virus found in this incoming message.
Checked by AVG Anti-Virus.
Version: 7.0.338 / Virus Database: 267.10.15/81 - Release Date: 8/24/2005
--
No virus found in this outgoing message.
Checked by AVG Anti-Virus.
Version: 7.0.338 / Virus Database: 267.10.15/81 - Release Date: 8/24/2005
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
