It's hard to believe faculty had access to the SSNs of our students. But, we addressed the same issue about 3 years ago in the community college setting in NY. We now use a student ID number to identify the student on the registration system.

Pat


__________________________
Patricia C. Franks, Ph.D., CRM


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On Behalf Of Carol E.B. Choksy, Ph.D., CRM
Sent: Monday, October 31, 2005 3:08 PM
To: [log in to unmask]
Subject: RE: Educational Institutions and information breaches

Indiana University, where I teach, used to be one of the leaders in this field: permitting hackers to get names, addresses, phone numbers, and social security numbers. One of the things they did, besides having poor computer security, was to track every single person on campus: faculty, students, and employees, using social security number. My class rosters were put in my mail box with each student's social security number carefully placed next to their names. Only this year has the university begun to use a different unique identifier for each person. To do this, they had to implement PeopleSoft (but that is another story for another day).

My understanding is that this is a very large problem that is only being addressed now within universities.

Best wishes,
Carol

Carol E.B. Choksy, Ph.D., CRM
CEO
IRAD Strategic Consultant. Inc.
(317) 294-8329

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