Hi from the other side of the pond
In the UK, the Records Management Society www.rms-gb.org.uk have devised
a functional based classification scheme, referred to as the Local
Government Classification Scheme (LGCS). Unusually, this is based on
the functions of an organisation, given the function change less than
the structures. Take a look at is if you wish.
Regards
Paul Dodgson
Director
Records Management Society
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Tim Barnard
Sent: 02 November 2005 15:10
To: [log in to unmask]
Subject: Re: Government/Municipality names in filing
Kristina,
I looked in "Records Management 7th Edition" to find how they would say
to index these. See Pages 59-61, Rules 10A, federal government and 10B,
state and local governments. You first index the government name (U S
Govt or name of state or local government) then "the most distinctive
name of the department . . . ." This is how I would do it, based on
these rules:
1. UNITED STATES GOVERNMENT TREASURY DEPARTMENT INTERNAL REVENUE
SERVICE
2. DALLAS PARKS DEPARTMENT (ignore "Texas")
3. LEON COUNTY PUBLIC WELFARE DEPARTMENT (even if this were
"Department of Public Welfare")
I hope this helps one of you with your argument. The book's rules are
based on ARMA's seven Simplified Filing Standard Rules, but differ
slightly. Where are you taking this class?
Tim Barnard, Records Management Clerk
Harrison County, Mississippi
[log in to unmask]
Phone (228) 865-4121 Fax (228) 865-4140
----- Original Message -----
From: Kukukajoo
To: [log in to unmask]
Sent: Tuesday, November 01, 2005 12:57 PM
Subject: Government/Municipality names in filing
Hey all- I need a little help regarding gov't and municipality names
and filing order. I understand that anything federal the first three
identifiers are United States Government but with state and local how
does that work? We were given the following three in a test (which I
bombed) and I want to see how you would classify them and the rules.
1. Internal Revenue Service
Treasury Department
United States Government
2. Parks Department
Dallas, Texas
3. Leon County Public Welfare Department
Tallahasse, Florida
The instructions were to identify the key unit, second, third and
fourth units and then place in alphabetical order. Can you help me on
this as I am in a debate with my instructor and can't find any
definitive answers.
Thanks,
Kristina
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