Operational is the same value as administrative. I separate Legal and
Regulatory as legal is advice (if any) from general counsel's office.
Regulatory is, of course, published federal, state, and local regulatory
agency requirements.
Hope our discussion is informative to anyone on the listserv who is new
to the profession.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 12/06/05 09:44PM >>>
If I remember my Shellenberg correctly, the four criteria for records
retention are:
Administrative
Fiscal
Legal
Historic
Chris Flynn
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Steven Whitaker
Sent: Tuesday, December 06, 2005 2:52 PM
To: [log in to unmask]
Subject: Re: DO & FERC
Any regulatory agency requirement will be just one of possibly
numerous
federal and state agencies requirements. There are also other
organizational requirements to retain information:
Operational
Fiscal
Regulatory
Legal
Historic
The retention will be the longest of these evaluated and researched
retention factors. So, any FERC requirement will be just one of
several, and their verbiage is only pertinent from a numerical sense,
unless they have a conditional requirement such as retain X years
after
superseded; after expiration of contract, etc.
Best regards, Steve
Steven D. Whitaker, CRM
Records Systems Manager; City of Reno
>>> [log in to unmask] 12/06/05 02:37PM >>>
Is "do" on the company retention schedule or in the your copy of the
FERC regs?
If it is on the company retention schedule you should eliminate it as
"ditto" will not help if the schedule becomes part of a database,
spreadsheet or other tool where lines of data can change position.
If you are looking at a FERC schedule, you may wish to update your
retention schedule to reflect the current FERC vocabulary as found at
http://a257.g.akamaitech.net/7/257/2422/04nov20031500/edocket.access.gpo
.gov/cfr_2001/aprqtr/18cfr125.3.htm
Tinyurl: http://tinyurl.com/ak22j
- Chuck
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Blake Richardson
Sent: Tuesday, December 06, 2005 4:54 PM
To: [log in to unmask]
Subject: Re: 2 Miscellaneous Issues
In this case the "Do" is listed on the retention schedule under the
heading "retention timeframe". Thanks to all members of the listserv
that have replied.
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Piotrowski, Charles
Sent: Tuesday, December 06, 2005 1:57 PM
To: [log in to unmask]
Subject: Re: 2 Miscellaneous Issues
Noting Michelle's DO and my DO - we need a point of clarification,
Blake.
In what context are you seeing "do"?
- Chuck
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Michelle VanAllen
Sent: Tuesday, December 06, 2005 2:49 PM
To: [log in to unmask]
Subject: Re: 2 Miscellaneous Issues
FERC retention "Do." means ditto.
Michelle S. VanAllen
Supervisor Records and Administrative Services
Santee Cooper
PO Box 2946101
Moncks Corner, SC 29461-2901
(843) 761-8000 ext. 5340
[log in to unmask]
>>> [log in to unmask] 12/6/2005 2:36 PM >>>
I recently conducted a records seminar for a regional group of
utilities. During the two days there were some questions posed that I
needed to research for the appropriate answer; so I am seeking out the
experts of the listserv - I made up answers for the other questions
that
were asked, I hope they were correct (kidding). First from a
compliance
standpoint has anyone been involved in discussions related to postcard
billing that is prevalent in the utility industry. The issue being
that
if a past due amount is listed on the postcard bill (which is not
enclosed in an envelope) it has a flavor of personal credit
information.
Therefore, are there any FACTA implications. Secondly, can someone in
the utility industry please tell me what the FERC retention schedule
period "Do." means.
Thanks
Blake Richardson
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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