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Subject:	Re: Destruction of paper once scanned
From:	Jim Mack <[log in to unmask]>
Reply To:	Records Management Program <[log in to unmask]>
Date:	Thu, 8 Dec 2005 16:18:22 -0600
Content-Type:	text/plain
Parts/Attachments:	text/plain (22 lines)

David,

In Minnesota, you could prevent the paper from coming into your records
center by declaring the electronic copy the official record on the
retention schedule. Statute says that electronic is ok if: 1) It accurately
reflects the information when it is declared a record, and 2) it remains
accessible for the life of the record.

<
http://www.revisor.leg.state.mn.us/bin/getpub.php?pubtype=STAT_CHAP_SEC&year=current&section=325L.12
>

Jim Mack, CRM
Records Management Officer
Information Systems & Technology Management
Minnesota Department of Health
(651) 201-5005 
< [log in to unmask] >

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