Subject to the existence of Georgia laws specifically outlawing it,  
destruction of paper where records have been properly entered into a trustworthy  
electronic records environment (which includes appropriate measures for  
preservation -- conversion, migration, refreshment, etc., as may  be required over 
time) should not represent a problem. Last I  read it, the Federal Rules of 
Evidence treat all electronic  representations of a document as equivalent to 
originals. San Antonio based  United Services Automobile Assn. (USAA) probably the 
largest insurance company  in the world with offices larger than the Pentagon, 
has been doing it for  decades, last I knew without technological or legal 
problems.
 
 
Regards,

Rick Barry
_www.mybestdocs.com_ (http://www.mybestdocs.com/) 
Cofounder, Open  Reader Consortium
_www.openreader.org_ (http://www.openreader.org) 

 
In a message dated 12/9/2005 12:02:46 A.M. Eastern Standard Time,  
[log in to unmask] writes:

From:  Records Management Program [mailto:[log in to unmask]]On
Behalf Of  David Singley
Sent: Thursday, December 08, 2005 1:32 PM
To:  [log in to unmask]
Subject: Destruction of paper once  scanned


List Members -

I am in a predicament here in  Georgia.  A number of departments within my 
county are scanning documents  AND maintaining the hardcopy - unfortunately my 
record center is the recipient  of those hardcopy files.  I have some support 
for a policy that will  designate the electronic version as the official record 
and mandate  destruction of the hardcopy (or at least not allow it into the 
county record  center).  Does anyone have any experience with something like 
this,  particularly in a government environment?  

David  Singley
Records Management Officer
Gwinnett County Government,  GA
[log in to unmask]
770-822-7060







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