We've just gone through this exercise.  It is indeed complicated.  We finally came up with the following:

SURVEILLANCE RECORDINGS
Audio or visual recordings created by or for the department during the monitoring of Waterworks facilities and work areas for security. Recordings may be audio or video in electronic or magnetic format.

a.	Surveillance of areas where moneys are collected - Retain 10 years after recording, then destroy/delete. (Code of Virginia §8.01-216.9) [This is based on the limitation of action for prosecuting for theft from state or local government.]

b.	Surveillance of all other facilities and work areas for security purposes - Retain 3 years after recording, then destroy/delete.  If recording is part of security incident, retain 3 years after last action then destroy(GS16-005690) [this is based on the State General Schedule requirements (which we are required to follow) coupled with our Security Manager's procedures and policy for Homeland Security activities.]

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of LEVEY, MICHAEL D
Sent: Thursday, December 15, 2005 5:03 PM
To: [log in to unmask]
Subject: CCTV and other surveillance video retention requirements

Do any listserve members know of any specific retention requirements for
workplace CCTV/video surveillance records? 
Thanks very much for your advise.
Michael Levey
SCANA Corp.

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