With newer technology things in surveillance video scheduling/retention
could get murkier. Many new systems are now using DVR technology, as
opposed to tapes. As the disks on DVRs are not removable like tapes, once
the DVR fills it starts to re-record/overwrite. The period of time when
this happens may depend on the number of cameras feeding the DVR, the
resolution, etc.
If there is a known event that was recorded, it can be copied to another
medium (i.e. CD, DVD) for use as evidence.
RMs need to make sure the schedule and technology needs are properly
matched, and Security, or whoever operates the surveillance systems, must be
aware of scheduling needs before adopting new technology..
Tod Chernikoff, CRM
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Jones, Virginia
Sent: Friday, December 16, 2005 8:48 AM
To: [log in to unmask]
Subject: Re: CCTV and other surveillance video retention requirements
We've just gone through this exercise. It is indeed complicated. We
finally came up with the following:
SURVEILLANCE RECORDINGS
Audio or visual recordings created by or for the department during the
monitoring of Waterworks facilities and work areas for security. Recordings
may be audio or video in electronic or magnetic format.
a. Surveillance of areas where moneys are collected - Retain 10 years
after recording, then destroy/delete. (Code of Virginia §8.01-216.9) [This
is based on the limitation of action for prosecuting for theft from state or
local government.]
b. Surveillance of all other facilities and work areas for security
purposes - Retain 3 years after recording, then destroy/delete. If
recording is part of security incident, retain 3 years after last action
then destroy(GS16-005690) [this is based on the State General Schedule
requirements (which we are required to follow) coupled with our Security
Manager's procedures and policy for Homeland Security activities.]
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of LEVEY, MICHAEL D
Sent: Thursday, December 15, 2005 5:03 PM
To: [log in to unmask]
Subject: CCTV and other surveillance video retention requirements
Do any listserve members know of any specific retention requirements for
workplace CCTV/video surveillance records?
Thanks very much for your advise.
Michael Levey
SCANA Corp.
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