Laura,
 
Try looking at the Justice and State Department Records Management records schedule.  They have scheduled records of every nature for travel, foreign travel and gifts.
 
Carol Allen
Peace Corps
Records/Forms/PRA Management Officer 
 
-----Original Message-----
From: Laura Bell <[log in to unmask]>
To: [log in to unmask]
Sent: Fri, 20 Jan 2006 12:41:34 -0500
Subject: Gift Inventory and Records of Disposals of gifts


After lots of research this morning I found that Official government employees 
are allowed to accept some gifts while in service of their country.  According 
to 5 U.S.C. § 7342, Receipt and Disposition of Foreign Gifts and Decorations, 
provides:


1.                  Employees may accept a gift (or combination of gifts) of 
"minimal value," i.e., having retail value in the United States at the time of 
acceptance of $305 or less, tendered and received as a souvenir or mark of 
courtesy from a foreign government.  "Minimum value" is established by GSA and 
adjusted every three years based on the Consumer Price Index.


2.                  Gifts exceeding "minimum value" may be accepted when the 
gift is in the nature of an educational scholarship or medical treatment or when 
it appears that refusal is likely to cause offense or embarrassment or adversely 
affect foreign relations.


Such gifts are accepted on behalf of the United States and following that 
acceptance within 60 days the gift must be turned over to the employing agency 
for disposal or subject to the approval of the employing agency  becomes the 
property of the United States for use within that agency.  


Later once the use of the gift is terminated the employing agency turns the gift 
into GSA.


Now I need to know how long we keep the inventory records of those gifts and the 
disposal actions which took place.  Does anyone have any knowledge of records 
like these?    

 

Ms. Laura F. Bell

DOT Directives & Records Management

Office of the Secretary of Transportation

[log in to unmask]

202-366-9761

 


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