Andrew,
I am in Island County, and we are scanning, then sending the images to the
Imaging and Preservation Bureau of the State Archives. If the records are
permanent, we offer them to the State Archives, and do not have to destroy
the records.
Elizabeth Fairfax
Director, Island County Records and Information Services Program
360-240-5569
-----Original Message-----
From: Penta, Andrew [mailto:[log in to unmask]]
Sent: Tuesday, February 07, 2006 2:03 PM
To: [log in to unmask]
Subject: [RM] Cost comparisons
Hello, I'm fairly new to the list, and this is my first inquiry posting. I
have enjoyed reading and have learned much from what I have seen the list
membership post, and I'm certain that I will be appreciative of any feedback
I receive from this question.
I am looking for cost comparisons, or a cost-benefit analysis comparing
microfilming files rather than continuing to store paper in boxes.
Specifically, a large department I work with has digitally scanned thousands
of permanent retention official public records, but has not invested in
producing preservation microfilm back-up for the scanned images. By law in
the State of Washington, to be able to destroy the paper source documents of
permanent files, the files must be filmed, regardless if thy are scanned (or
you can go through a complex process to have your scanning system certified
by the state, which would remove the requirement to microfilm). I'm
thinking that it would be more economical (and less risky) to produce
microfilm directly from the scanned digital images and destroy the paper
files, than to continue to store an ever increasing volume of paper, and now
I'm looking for information on the costs to strengthen my case.
Andrew Penta
Records Officer
Records Management Division,
Clark County General Services Dept.
ext. 4009, or (360) 397-2191
e-mail: [log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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