Our imaging staff uses a stamp that says "BEST AVAILABLE IMAGE" for
documents that are visually impaired. (I like that: 'visually
impaired'!)

Liz Allan
San Jose, CA

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Howard Furst
Sent: Thursday, February 09, 2006 2:08 PM
To: [log in to unmask]
Subject: [RM] Doc Scanning : how to best indicate original doc was of
poor quality

We are in the process of imaging a large collection of active
engineering documents.

When we began the project we were instructed to use a rubber stamp that
said VERIFIED on any document that was of suspect quality or had a
visually impaired issue.

After seeing their documents stamped VERIFIED they are having second
thoughts. Because these paper docs are still in active use, they don't
want them marked up and they also feel the word VERIFIED could be
misunderstood for something about the document.

I am looking for constructive comments, ideas and advice from those with
document imaging experience about methods they use to indicate suspect
image quality.  (Please no opinionated lectures).

My questions:

Q1)	What is the best wording to use. Is there a standard term or is
VERIFIED
it?

@2)	What alternatives are there to a rubber stamp? ( we have used
cleared
post it flags but this is very labor intensive;  Ideally have a patch
sheet that triggers an "overlay" but I don't see this supported in our
Kofax software or B&H scanner)

Q3)	Is it better not to even indicate suspect quality?



Thanks in advance,

Howard Furst



===
Howard Furst
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