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Date: | Mon, 13 Feb 2006 08:09:31 -0500 |
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In the "old" microfilm days, we used a rubber stamp where possible and a
preceding page ("target") where we could not stamp on the "visually
impaired" (definitely a good term) document. The stamp or "target"
simply said - "Original document is not legible." Sometimes we added -
"image is best possible quality due to condition of original document" -
depending on the client (or employer).
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Howard Furst
Sent: Thursday, February 09, 2006 5:08 PM
To: [log in to unmask]
Subject: [RM] Doc Scanning : how to best indicate original doc was of
poor quality
We are in the process of imaging a large collection of active
engineering
documents.
When we began the project we were instructed to use a rubber stamp that
said
VERIFIED on any document that was of suspect quality or had a visually
impaired issue.
After seeing their documents stamped VERIFIED they are having second
thoughts. Because these paper docs are still in active use, they don't
want
them marked up and they also feel the word VERIFIED could be
misunderstood
for something about the document.
I am looking for constructive comments, ideas and advice from those with
document imaging experience about methods they use to indicate suspect
image
quality. (Please no opinionated lectures).
My questions:
Q1) What is the best wording to use. Is there a standard term or is
VERIFIED
it?
@2) What alternatives are there to a rubber stamp? ( we have used
cleared
post it flags but this is very labor intensive; Ideally have a patch
sheet
that triggers an "overlay" but I don't see this supported in our Kofax
software or B&H scanner)
Q3) Is it better not to even indicate suspect quality?
Thanks in advance,
Howard Furst
===
Howard Furst
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