This point is well taken with the exception that at the moment it is
contrary to existing law in the state of Washington to do anything with
archivally scheduled records except transfer them to the state archives to
say yea or nay on.

Elilzabeth Fairfax

-----Original Message-----
From: Roach, Bill J. [mailto:[log in to unmask]] 
Sent: Thursday, February 09, 2006 1:53 PM
To: [log in to unmask]
Subject: Re: [RM] Cost comparisons


>>Unless the State Archives has certified that these records are not
wanted for transfer, it would seem that they are ineligible for destruction
or transfer to any other facility or institution.<<

Can't speak for other states but here in North Dakota our Archives
appreciates it if the records are filmed prior to ascension to the Archives.
Space is at a premium and they don't have room for large volumes of paper
records.  Long term they would need to film them anyway so why not have the
agency do it and avoid incurred storage costs and filming expenses.

Available space should be saved for at risk collections where intrinsic
values have a high importance, not the general business documents of a
public agency.

Bill R

Bill Roach, CRM
Enterprise EDMS Coordinator
State of North Dakota
ITD/Records Management
701-328-3589

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