>1. are there any legal requirements that certain documents must be in a
size other than Letter?

US Supreme Court Rule:

Rule 33. Document Preparation: Booklet Format; 8 1/2- 
         by 11-Inch Paper Format 

1. Booklet Format: (a) Except for a document expressly 
permitted by these Rules to be submitted on 8 1/2- by 11-inch 
paper, see, e. g., Rules 21, 22, and 39, every document filed 
with the Court shall be prepared in a 6 1/8- by 9 1/4-inch booklet 
format using a standard typesetting process (e. g., hot metal, 
photocomposition, or computer typesetting) to produce text 
printed in typographic (as opposed to typewriter) characters. 
The process used must produce a clear, black image on white 
paper. The text must be reproduced with a clarity that 
equals or exceeds the output of a laser printer. 


There are probably other exceptions, but I knew about the one above.

Also, remember that paper records produced from information technology
systems will not always reproduce to 8 1/2" x 11" forms and present
additional challenges (in legal as well as storage terms). "Performance
Guidelines for the Legal Acceptance of Public Records":
http://palimpsest.stanford.edu/bytopic/electronic-records/nmexpg.html


Paul R. Bergeron
City Clerk
229 Main Street
Nashua, NH 03060
Telephone: 603/589-3010
Fax: 603/589-3029
http://www.gonashua.com/




-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Ghyslain Sabourin
Sent: Tuesday, February 14, 2006 3:28 PM
To: [log in to unmask]
Subject: [RM] paper size


This may have been discussed before, but I couldn't locate any threads
on it.

The issue is standardizing on Letter size from Legal [or any other size
for that matter including ISO standard sizes]

I understand there is a movement afoot in the US to eliminate the Legal
size document [paper]. We seem to be behind here in Canada but I'm
investigating this issue because I have an opportunity to create a new
records programs down to a brand new centralized records room with new
shelving. The questions are as follows:

1. are there any legal requirements that certain documents must be in a
size other than Letter?

2. are there any case studies available that point to a ROI on
converting or standardizing into Letter size?

3. is it too dangerous to invest in a letter sized mobile shelving or
should we invest in the flexibility of Legal sized shelving with the
appropriate add-ons to manage Letter end tab folders?

4. do you have any examples of policies or directives in the corporate
world that tackle this issue?

Ghyslain Sabourin
Director, Records Management
Alliance Atlantis Communications Inc.
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