That may work for a microfilm roll, but what will happen in a scanning project when not all documents (maybe) will go to the same final location.. server... disc...whatever?
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Gary Vocks
Sent: Wednesday, February 15, 2006 8:41 AM
To: [log in to unmask]
Subject: Re: Doc Scanning : how to best indicate original doc was of
poor quality
I understand that rationale but I'm wondering if there is a less
labor-intensive way to accomplish the same thing. I've watched both people
preparing documents for filming and camera operators spending a lot of time
trying to decide if a document should be stamped "Best Available Copy" or
not.
I'm wondering if a general disclaimer filmed at the beginning of each roll
or scanned at the beginning of each project saying something like "These
documents are the best available at the time of microfilming and some
images may be unreadable because the original document was unreadable" would
be as effective.
Just wondering!
Gary Vocks
----- Original Message -----
From: "Cusack, Maureen" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Wednesday, February 15, 2006 10:02 AM
Subject: Re: [RM] Doc Scanning : how to best indicate original doc was of
poor quality
>< Is it really required by standards or statute or is it just something
> that's done because "that's the way it's always been done">
>
> Since there is legislation (in Canada, and likely in the US) requiring
> that electronic records be readable and since many organizations might
> choose to destroy paper originals if they have no archival value, I
> could see such a "disclaimer" stamp helping the admissibility of the
> scanned image in a legal dispute or regulatory inspection and
> safeguarding against challenges to admissibility (if the organization is
> trying to use the record for support - eg. in its favour) and
> safeguarding against spoliation charges against the organization (if the
> record is being used against the organization).
>
>
>
>
>
> Records Management Website
> http://teamsites/sites/Records_Management/default.aspx
> Maureen Cusack | Smart Systems for Health Agency
> desk phone: 416.586.4012 | cell: 416.854.4987 | fax: 416.586.4398
> [log in to unmask]
> 415 Yonge Street, Suite 1900 | Toronto, ON M5B 2E7 | www.ssha.on.ca |
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>
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