Steve:

I cannot supply you with any reports for a project like yours, but the
parameters are very common.  

I would scan the documents and convert the images into PDF.  You will want
to do a decent amount of "glass work" since the older documents are probably
too brittle to be safely put through a document feeder.  A low-cost scanner
and its associated software should be sufficient.  I'd use either 300 dpi
bitonal or 200 dpi grayscale to capture.  Visually review the images before
acceptance. If you can get a package that does OCR when creating the PDF,
I'd consider using it to make your PDF searchable.

Then use either a database driven or other content display mechanism to
organize for selection from your web site.  You have a lot of choices, from
fixed HTML pages to a dynamic text search tool.  Talk to your web master.

Hoping that this helps,
Bernard Chester, CDIA+, EDP, ICP, AIIM MIT
Principal
IMERGE Consulting, Pacific Northwest Office
7683 SE 27 Street, #316
Mercer Island, WA   98040
(office) 206-230-9253
(cell) 206-979-7389
mailto:[log in to unmask]
web: http://www.imergeconsult.com


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Steve and Lisa Hausfeld
Sent: Sunday, February 19, 2006 10:44 AM
To: [log in to unmask]
Subject: [RM] Scanning/OCRing Projects

Hi all,
I've been a lurker for a long time and have enjoyed reading the discussions
on this listserv. I finally have a reason to ask. I'm also going to post
this to the archives listserv, but since so many of you work in the
corporate environment, I'm hoping you may be able to help too.

I'm an archivist for a small agency and am considering proposing a project
to scan/ocr our agency's press releases (almost 75 years worth) and make
them available on our intranet. I've been researching other document
scanning projects and have found few reports/case studies for this type of
project. Most papers I've seen discuss large projects to scan documents for
use by the general public or large groups of researchers. I can't seem to
find any studies on digitizing for use on an intranet or for a small(er)
organization or specific group.

Can anyone point me to a report/study for this type of project? Thanks in
advance.

Steve Hausfeld

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance