Quite an amount of great advice!  I would add - make sure the facility
meets all requirements for safe, protected, magnetic tape storage,
including NFPA232 (2000) "Standard for the Protection of Records" and
ISO 18923:2000, "Imaging Materials - Polyester Base Magnetic Tape -
Storage Practices."  We also require that the tape storage facility
provides 24/7 access, even if it is an extra fee.  Hurricanes don't work
banker's hours!

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Paula Sutton
Sent: Tuesday, February 21, 2006 6:26 PM
To: [log in to unmask]
Subject: [RM] FW: How far away is far enough for off-site storage?

I am working with our IT department in locating off-site storage for our
computer back-up tapes.  Is there any standard of what is a minimum
recommended distance?  We are looking at a facility that is
approximately 3 miles from our campus and are wondering if this is far
enough.  We are currently storing them in a maintenance building next to
our office, so just about any real distance would be better than what we
have now!  Thank you for your input.
 

Paula Sutton 

Records and Scanning Specialist/Archivist
Northern Colorado Water Conservancy District 
220 Water Avenue 
Berthoud, CO  80513 
(970) 622-2289  fax (970) 532-0942 
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