There is some technology on the market you might want to investigate. If you have the time and money, this might be an avenue to accomplish your security needs via a software solution. I have only learned of these within the last year and I'm not an expert on them, but in theory they seem like they could be a missing piece of the ERM puzzle. In addition, not all functionality in these types of tools may be compatible with good records management practices.
They are known as Enterprise Rights Management Systems. They are also known as Enterprise Digital Rights Management (DRM). They allow you to limit activities on unstructured content (emails, spreadsheets, word processing documents, etc.) and they can do it on the server or even to the desktop. Here are a few applications you can investigate:
Microsoft Rights Management Server
AirZip
Pinion
These are not the only ones on the market. I'm also not recommending these products. I just wanted to offer you an avenue for investigation.
Hope this helps.
Sincerely,
John P. Frost, CRM

-----Original Message-----
From: Munzer, Thomas CTR WHS/PENREN/AEDI [mailto:[log in to unmask]]
Sent: Thursday, March 2, 2006 01:29 PM
To: [log in to unmask]
Subject: [RM] Email management

Let's say you establish a given date after which email will be unavailable,
or deleted. How do you keep folks who don't want to purge their email
holdings from transferring them to CDs, thus creating a portable, personal
"archive"?



Thomas Munzer

Pentagon Renovation and Construction Program

Senior Records Manager

Voice: 703-693-2665

Fax: 703-693-8972

[log in to unmask]

100 Boundary Channel Drive

Arlington, VA 22202

MOC Trailer

Internet: http//renovation.pentagon.mil

IRC On Line: https://reno-web/livelink/livelink.exe



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