A little sanity please:
A taxonomy is a hierarchical classification scheme. The industry
standard and best practice today is functional (business) classification
schemes, not hierarchical. ISO 15489. The reason is that functions-based
approach captures the context of a record. This context clarifies why a
record exists, what it is connected to, what it supports, what it's
scope is, what its intended usage is. Context is essential to records
because records are evidence of organizational activities and decisions.
Records represent human activity and decisions. They can only represent
what actually transpired if they are allowed to capture the unique
facets that together make up the meaning or context of that record. That
context is their evidentiary value. Hierarchical schemes destroy context
because they are pre-determined artificial constructs imposed on the
reality of an organization's activities, transactions, decisions.
Out-of-the-box taxonomies are even further divorced from an
organization's reality. The context of a record equals its evidentiary
value. Context cannot be pre-determined in a scheme or anywhere else
(well, maybe with a crystal ball). The context of a record clarifies the
reason a record exists, how the activity/decision represented relates to
other activities, all the way up and across a scheme to the main
function of the organization - the reason the organization exists.
Facets of a record makes these connections. Facets, like context itself,
cannot be pre-determined. Records are evidence of organizational
activities and decisions. They are not artifacts with meaning on their
own divorced from human activity and decisions.
Records Management Website
http://teamsites/sites/Records_Management/default.aspx
Maureen Cusack | Smart Systems for Health Agency
desk phone: 416.586.4012 | cell: 416.854.4987 | fax: 416.586.4398
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Anissa Rasmussen
Sent: March 8, 2006 9:38 AM
To: [log in to unmask]
Subject: [RM] Nebraska ARMA Training March 22, 2006 "Demystifying
Taxonomies"
Wednesday, March 22, 2006, 11:30 AM
"Demystifying Taxonomies"
Susan Cisco, Ph.D., CRM, FAI
Iron Mountain Consulting Services
Austin, Texas
Faced with an ever-growing challenge to provide efficient search and
retrieval across growing record repositories, organizations are looking
for ways to create order out of chaos, and taxonomies are a primary
tool. Taxonomies enhance searching for records because end users can
select from standardized categories and hierarchical structures of
information, enabling them to narrow the search, and find relevant
information faster. This presentation will highlight the pros and cons
of building taxonomies, buying pre-built taxonomies, and automatically
generating taxonomies. It will emphasize that a taxonomy, like a records
retention schedule, is a strategic part of an organization's information
architecture, and maintenance will require a long-term investment of
human and financial resources.
Susan Cisco is a Program Manager with Iron Mountain's Consulting
Services. She is a published author on records and information
management and has educated graduate students, practitioners, and
researchers on the subject. Dr. Cisco holds an M.L.S. and Ph.D. in
Library and Information Science from The University of Texas at Austin.
Her dissertation is the seminal study of the petroleum industry's use of
document imaging systems. She is a member of ARMA International, and in
2000 was named as one of ARMA's Company of Fellow award winners. She is
co-author of the book, Indexing Business Records: The Value Proposition.
LUNCH
11:30 a.m.
Clarion Hotel
4888 South 118th Street
Omaha, Nebraska 68137
RESERVATION INFORMATION
Please make reservations no later than Friday, March 17, 2006
Ron York, Program Director
Email: [log in to unmask]
Phone: (402) 571-3305 Ext. 122
Fax: (402) 571-6859
REGISTRATION FEE
The Registration Fee includes lunch and the program.
Member: $15.00
Non-Member: $20.00
Pay the Treasurer at the meeting.
CANCELLATION POLICY
Cancellations must be received by the reservation deadline above or you
will be charged for the meeting.
DIRECTIONS
Clarion Hotel is located close to 120th & L Streets in Omaha. Going west
on L Street, turn left or south onto 120th Street. Then turn left onto M
Street. M Street becomes 118th Street.
From Lincoln: Take I-80 East to the I-L-Q Streets ramp. Merge onto L
Street West and then follow the above directions.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Board Meeting at the Clarion Hotel following the program.
Anissa Rasmussen
Department of Economic Development
PO Box 94666
Lincoln, NE 68509
Dir. 402-471-7999
Main 402-471-3111
www.neded.gov
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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