Viet Can -

You will need to ensure that any action taken does not contravene Quebec's privacy legislation ("Act Respecting Access to Documents Held by Public Bodies and the Protection of Personal Information")

For information from the Province on this, you may wish to contact:

Me Jacques Saint-Laurent
President
Commission d'accès à l'information du Québec
575 St. Amable Street
Suite 1.10
Québec, Québec G1R 2G4
Phone: (418) 528-7741
Fax: (418) 529-3102
Toll-free: 1 (888) 528-7741 (free within Quebec)
Email: [log in to unmask] 
Web Site: http://www.cai.gouv.qc.ca/index-en.html

Also, you may wish to review the concept of inactive records with your police department.  If information requests cannot wait until the next business day, the records in question may be a bit more active than most records centers usually accept.  Don't know that there is an electronic solution for this particular problem.

Cheers!

Mark

G. Mark Walsh, C.A.
Records & Information Analyst
Archival & Records Management Services
Library of Virginia
(804) 692-3650

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Viet Can
Sent: Wednesday, March 15, 2006 9:46 AM
To: [log in to unmask]
Subject: Records Management - Police Department

I am working in the archives and records management field for a city in Quebec, Canada. The police department usually sends its inactive records to our records center which is located off-site. However, when police officers need their records outside business hours, they either come to the records center or call us in order to have our employees open the records center to their personnel. I would be grateful to you for instructing me whether there is any means allowing police officers to have access to their records stored off-site without bothering our employees. I was told that electronic records can solve this problem. However, I do not know how to proceed in order not to waste money.

Thank you very much.   


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