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Date: | Sat, 25 Mar 2006 22:28:18 -0600 |
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Julie, You and others are on the right track. SAP and other enterprise
systems don't integrate well with RIM products. You might need to work
with a set of tools that archive information/records within these systems
and then find a ERM that integrates with these archive solutions. This
will depend on the strategies described below
First you need to decide on a strategy for electronic RIM:
1. Use a comprehensive single source suite of products and work a
comprehensive implementation plan with IT
2. Develop a framework of systems and integrate them with ERM being
a piece of the puzzle. This will take more integration but could end up
with a better
individual fit of the pieces( collaboration, search, RIM,etc)
But I think you must have a strategy - some kind of strategy- If you
really want to be successful.
Then you should work on identifying the following:
Conduct a survey of all electronic systems in play in the company
Analyze and prioritize the systems (This is the hard part)
- Are they really record systems or a flowthrough
- Are they business critical or vital records systems
- Who are the records owners
- What is the operating system
- Do they currently purge or archive
- How much data is in the system
- What are the risk impacts of system is information not
added/integrated
This analysis will help you decide the particular type of
architecture needed. SOA will probably be a better choice in strategy # 2
as it will probably be
integrating the records/information stored in various/multiple
storage repositories vs a common one
3. Use this data to develop the technical requirements of your
RFI/RFP. What types of operating systems,formats,repositories,etc are
needing integration.
4. Purchase a tool(s) depending on the strategy and decisions.
As a side note:Using the analysis from the Survey above will also help
your legal department deal and ready for the changes that are coming in
December to the Civil Rules of Procedure involving electronic records
discovery. You will probably need to ask more questions for this exercise
but the above will get you started or maybe it can be a joint project with
shared costs.
Hope this helps- We are going through this exercise now .
Steve Petersen CRM
Sr. Records Administrator
Rockwell Collins Inc
319.295.5244
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