Hugh,
As Records Management Officer of UT System (which includes UT Austin), I
have used this incident as a vehicle to communicate to others in my
organization how our recently approved Records Management Guidelines for
UT System Administration
(http://www.utsystem.edu/records/documents/UT%20System%20Administration%
20Records%20Management%20Guidelines%20041206.doc) provides a model that
can help with the process of identifying where personal information is
located and assigning responsibility for its protection.  The thought
processes on how IT relates to the information in its custody versus who
"owns" the information are slow to change.  I agree that our profession
must take an active role in educating others to the value we can
provide.

Mary Hilliard
Records Manager, Records Management Officer
UT System Administration
210 West 6th Street
Austin, TX 78703
512-451-6677



-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Hugh Smith
Sent: Monday, May 01, 2006 12:32 AM
To: [log in to unmask]
Subject: Re: [RM] Toughening up Identity Theft legislation

On May 1, 2006, at 12:00 AM, RECMGMT-L automatic digest system wrote:

> Computer records on 197,000 people breached at UT
> Austin American-Statesman (subscription) - Austin,TX,USA
> Computerized records on nearly 200,000 people with ties to the
> University
> of Texas' McCombs School of Business have been accessed without
> authorization
> by ...
> <http://www.statesman.com/news/content/news/stories/local/04/ 
> 24utcomputer

As a graduate of UT and a member of the Alumni Association I received  
several personal emails on this topic.  So now I am at risk. Again!

They kindly alerted me that I must now look out for myself. I need to  
contact my credit card companies and put them on alert.  Put myself on  
high alert with the three credit reporting agencies.  Maybe consider  
paying to belong to one of those companies that watches out for me  
credit wise.

I will not rant, again!  But this would be an excellent issue for RM's  
to have a visible position on.  Is ARMA speaking out.  Maybe the  
Listserv needs a PR department?

What if it is the credit guys doing the theft?  They get us to sign up  
200,000 times at $40 to $60 per protected account?  Hey FBI start  
looking at those guys.

Hey!  This would make a good thriller movie. dun a da! dun a da dun!  
dunt dunt dunt! Records Management Impossible........... in precisely  
10 second the retention period on this email will expire...... fizzle  
fizzle pop!

I am thinking pilot here folks!

Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610)  756-4440    Fax (610)  756-4134
WWW.FIRELOCK.COM

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