That matches my figures. TCO (total cost of ownership) for an archive box
in commercial storage in Sydney, including a few minutes of preparation
and listing time, transport, box cost etc etc, and eventual disposal, over
an average seven year life, and assuming that there is zero retrieval on
average (why else would you put stuff offsite?), works out (in $
Australian, currently running about $0.76 against the Greenback), at $0.02
cents per page, and this includes both sides of the page. Local scanning
bureaux quote a minimum of $0.08 per exposure to scan, and that's for
uncrumpled paper with little preparation, QA or keying required.
And by the way, if you want to add in the retrieval costs for offsite
storage, you also have to add in the TCO for your EDMS. If you really want
TCO you also have to add in the system procurement costs, which in our
case are a LOT less to select an offsite storage facility than an IT
system.
Having said all that, I'm moving us as fast as I can in the direction of
an EDMS. I'm (gulp) with Steve - I hate paper. Our organisation is
geographically very diverse, so being able to access documents across the
WAN is a big plus, and yes, should be costed in to any comparison.
But on the basis of these costs I'm certainly not going to do much in the
way of scanning old stuff, at least not without some serious business
analysis.
Cheers
Glenn
Glenn Sanders MRMA
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Australia
These views are mine alone. They may or may not be those of any
previous or present employers or clients. I don't know. If I'd asked
and they'd agreed, I would have signed it "Harry Peck and Co and
Glenn". Or whatever. But I haven't, so I didn't.
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