The important information is the content and the metadata.  I am not
sure that the fact it was on letterhead or not is of any relevance.
Would this be correct?

GT

Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone:  (323)264-5200 Extension 4560
Cell:  (323)243-1865
email:  [log in to unmask] 

 

> -----Original Message-----
> From: Records Management Program 
> [mailto:[log in to unmask]] On Behalf Of Grieme, Gary L.
> Sent: Friday, May 19, 2006 3:28 PM
> To: [log in to unmask]
> Subject: Re: Cost Recovery for Scanning (finished "look")
> 
> >>>>  Please read the confidentiality statement below  <<<<
> 
> This goes into version control.  If you generate a letter in Word, you
> would want to store the original document in Word, its native format.
> But you'd also want to retain a "snapshot" (hard copy, pdf, image) of
> the letter with letterhead and signature.  Two versions, two formats.
> If this seems too cumbersome, send an e-mail message instead of a
> letter.
> 
> Gary L. Grieme
> Records Manager
> (612) 349-8538
> [log in to unmask]
>  
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Nolene Sherman
> Sent: Friday, May 19, 2006 11:26 AM
> To: [log in to unmask]
> Subject: Re: [RM] Cost Recovery for Scanning
> 
>  
> This may seem like a simplistic question, but heck I can be a 
> simpleton
> with the best of 'em.
> 
> I've often heard that it is best to capture electronic 
> documents in the
> native format, so I'm guessing that means I Word, Excel, or whatever
> formats. Many documents created, especially in word processors, are
> printed onto pre-printed company letterhead, which often as not is in
> color and on bond paper. By capturing the native format, you won't
> capture the finished "look" of the document printed onto the 
> letterhead.
> Is this a non-issue or do we change the way we create 
> documents by using
> electronic letterhead as well -- which would mean color printers
> everywhere and perhaps a change in company paper stock as bond paper
> doesn't print well with inkjet -- unless we go color laser.
> 
> Nolene Sherman
> Director of Records Management
> Standard Pacific Homes
> (949) 789-1668
> [log in to unmask]
>  
> 
> 
> -----Original Message-----
> Why don't we just skip the paper entirely and focus on how to develop
> systems which effectively manage born digital records? 
> 
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