UCSD is grappling with this issue these days.  The evident concern I
have is that so much of the public's business is being conducted through
the use of email as the communication tool.  The idea of keeping it all
or forever implies a lot of different conditions have to be met.  While
Don Skupsky succinctly makes the case that email retention should follow
stated retention policy, ascertaining which type of record, based upon
email content is not that easy or uniform.  

This leads to a longer retention period for casual correspondence and
the ability to ascertain records that are created and managed in the
public's interest.

I certainly would be glad of your feedback, from your varied experience
steps for managing email in a real world working situation, where by
policy the recipient is the records custodian and has to make the
determination.  


Paula J. Johnson
Director, Administrative Records
University of California, San Diego
9500 Gilman Drive
La Jolla, CA 92093

telephone:  858-534-2552

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of bobd
Sent: Tuesday, May 23, 2006 4:39 PM
To: [log in to unmask]
Subject: Re: [RM] Email policy

Thanks for the url.  I am very happy to see someone challenge the
article.  

Bob Dalton, CRM
Dalton Consulting

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf
Of McLallen, David
Sent: Tuesday, May 23, 2006 4:25 PM
To: [log in to unmask]
Subject: Re: [RM] Email policy

For those who haven't had a chance to see Don Skupsky's statement on
this, here it is, straight from his own blog:

http://www.irch.com/blogger/dsblog.htm

David McLallen
Boulder County CO Records Manager

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