Senior Records Specialist
To assist Records Manager in the development and implementation of Records Management Programs, such as records retention schedules, disaster prevention and recovery program for vital records, electronic records management, productivity improvement through improved retrieval and access. The position will review, recommend create, implement update and maintain records management related systems. Develop procedures and conduct training. Performs complex analytical and interpretive tasks. Assists in resolving quality assurance and compliance issues. 

Position will also assist in gathering both paper and electronic information in response to litigation, investigation or audit.

Key Work Performed

Monitor, advise and train associates on offsite storage practices 10%

Maintains, advises, and implements records disposition program 

Initially includes data cleansing and analysis of access database for paper records located at offsite storage to determine disposition dates. 
Prepares, reviews and distributes destruction eligibility reports for departmental, financial and audit review. Facilitates the review, approval and disposition of those records. 30% 

Assist associates with questions on matters of records retention and disposition. 10% 

Assist with locating documents in response to litigation, audit or investigation. 15% 

Conduct records inventories to identify and describe company records series. 5%

Assist with design, development and implementation of Records Management Program elements: Retention Program, electronic records management, development of taxonomies, classification, files management, space management and equipment. 5%

Assist with design, development and implementation of improvements in records- related processes, to increase productivity, optimize retrieval, and reduce costs and to enable information to be shared more effectively across the organization. 10% 

Maintains knowledge of laws and regulations affecting Records and Information Management. 5%

Evaluates information - vital, operational, and historical. 10%

Qualifications

Education: 

Bachelors degree; prefer degree in History, Library Science, Public History. Certified Records Manager certification a plus. 

Experience: 

Three years experience in a records management position - examples of positions include records coordinator, records analyst, or inactive records clerk. 
Experience with Electronic Records Management Programs. 

Knowledge: 

Knowledge of modern principles, practices and methods of records management, including information storage and retrieval systems, micrographic and imaging processes, records retention and disposition, vital records and disaster recovery programs. 
Experience in developing, implementing and training on document imaging systems. 
Familiar with best practices, and procedures involved in utilizing offsite storage providers 

Skills and Abilities: 

Demonstrated ability to multi-task, prioritize, schedule and organize work, perform under tight deadlines and adapt to changing priorities. 
Ability to communicate tactfully and effectively when dealing with people from all levels of the organization. 
Proven word processing, spreadsheet and database management skills. 
Knowledge and experience with Microsoft Access with the ability to create queries and reports. 
Ability to conduct research, analyze findings and make recommendations on various issues. 
Background in training on Records Management Policy, Procedures and implementation of Records Retention Programs. 
Ability to lift 40 pounds. 

To apply, please go to www.scotts.com/careers 

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