I hate to beat a dead horse but if a judge says a record is admissible then
it is admissible and no particular format will be able to evade the order.
Just for the record, everything is admissible.

Cheers,

Charles H. Childress, CRM
Records and Information Management Consulting, LLC
5 Powder Horn lane
Acton, MA 01720
978-635-1280 Work
978-621-2434 Cell
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> From: Nolene Sherman <[log in to unmask]>
> Reply-To: Records Management Program <[log in to unmask]>
> Date: Fri, 23 Jun 2006 14:34:04 -0700
> To: [log in to unmask]
> Subject: Keeping records in non-admissible format
> 
> I am finding that our IT department has set up (or rather purchased)
> several electronic systems to improve productivity and workflow. A
> couple of them hold documents in formats that are modifiable. Users want
> these as their record copy rather than having to print and file. My
> initial reaction is that we don't want to designate any e-docs that are
> not kept in a legally admissible format as the official record. The
> attorneys posed this scenario: If there is no regulatory or legal
> requirement to keep these documents in a particular format, we can
> choose for operational reasons to assign these records as the official
> copy. If we don't believe we will ever want to produce them in court for
> evidence, we should be OK. If the other side requests the documents in
> discovery, we say that this is the way we keep them and the fact that
> they may not be considered admissible is not really our problem.
> 
> Do we have an obligation to keep all company records in a manner that
> would be acceptable as evidence? Or if they are just operational records
> and would not be a record we would choose to use in our defense, is
> whatever manner we choose OK? Are there other issues we have not
> considered?
> 
> Nolene
> 
> Nolene Sherman | Director of Records Management | Standard Pacific Homes
> | 949.789.1668 | [log in to unmask]
> 
> 
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