Hi Laura,

There are probably way too many to truly list. Of course, it all depends
on your specific needs. When you say deletion, are you talking about
electronic records only? At this point in time, we still have mainly
hardcopy records. We keep our files on the shelves for a year before
transferring them to inactive storage (off-site). I can make all of my
reports pretty much  as specific as I want by one or any combination of
the following: inclusive dates (date created, store open or closed, to
storage, date closed, archive/destroy date),  record series, org. unit,
file type, company (we have a few), vital record type and disposition. I
am sure there are other people on the list that generate different
reports such as legal hold, admin hold, etc.

The reports that I most commonly generate are:

Active
Closed
Ready for Transfer to Inactive Storage
Stored
Ready for Destruction
Destroyed 
Record Series


Steve Morgan
C.J. Segerstrom & Sons, Records Manager
[log in to unmask]
(714) 438-3228 phone
(714) 546-9835 fax

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Laura Bell
Sent: Monday, July 17, 2006 10:24 AM
To: [log in to unmask]
Subject: Types of reports used by those woth RMA

My question is to any organizations with records management
applications.  What type or types of reports do you expect the system to
do?  One such as Reports of records ready for deletion I assume, but are
there any others? 

 

Ms. Laura F. Bell

DOT Directives & Records Management

Office of the Secretary of Transportation

[log in to unmask]

202-366-9761

 


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